Office Assistant

We are seeking a highly organized and detail-oriented Office Assistant to join our team.

Job Description:

• Financial Data Entry and Recording

· Enter financial transactions accurately and timely into QuickBooks, including vendor bills, invoices, purchase orders, and other relevant financial data.

· Record daily financial transactions

· Manage accounts payable and accounts receivable.

· Assist with reconciling accounts and bank statements

2. Vendor Bill Management

· Handle the processing of vendor bills, ensuring accuracy and adherence to payment timelines.

· Organize and maintain records of vendor bills for easy reference and retrieval.

• Invoicing

· Generate and send invoices to clients.

· Follow up on outstanding invoices as necessary via email and/or phone.

• Email Management and Customer Interaction

· Monitor and manage the company email inbox.

· Respond to inquiries and forward relevant emails to appropriate team members as needed.

· Interact with customers professionally via email and/or phone, providing assistance, addressing inquiries, and ensuring customer satisfaction.

• Financial Reporting

· Assist in preparing financial reports as required, providing insights into the company's financial status and performance.

• Purchase Order Management

· Create, process, and track purchase orders.

· Coordinate with relevant stakeholders to ensure the fulfillment of orders and timely payments to vendors.

7. General Administrative

· Do various administrative tasks to support the smooth operation of the business, such as filing documents, scheduling appointments, and organizing office supplies.

· Assist the business owner with various tasks.

Requirements:

• Proven experience as a Financial Assistant, Bookkeeper, or in a similar role.
• Proficiency in QuickBooks (Required) and Microsoft Office Suite (Excel, Word).
• Strong attention to detail and accuracy in financial data entry and record-keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication skills.

Job Type: Part-time

Pay: $19.18 - $25.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Morning shift

Ability to Relocate:

• Ventura, CA 93003: Relocate before starting work (Required)

Work Location: In person