Office Assistant

Acting under the general supervision of the National Executive Director (NED), the Office Assistant is responsible for handling clerical tasks within our national headquarters office. The Office Assistant will be a highly organized and motivated individual committed to BVA's values, with a passion for serving blind and low vision veterans, their families, and caregivers.

JOB FUNCTIONS

• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Greeting members and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Creating, maintaining, and entering information into databases.
• Experience as a virtual assistant.
• Performs other related work as required.

QUALIFICATIONS

• High school diploma or Associate’s degree
• Minimum of two years’experience as an Office Assistant or in a related field
• Ability to write clearly and perform word processing when necessary
• Warm personality with strong communication skills
• Ability to work well under limited supervision
• Great communication skills
• Valid driver's license

STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

• Physical Requirements: Must be physically able to operate a variety of machinery and equipment including computers, keyboards, calculators, copiers, facsimile machines, camera, projector, smart phones, etc. Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are for those for light work.
• Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to divergent from obvious standards) of data, people, or things).
• Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving instructions, assignments, or directions to others.
• Language Ability: Requires the ability to read a variety of technical reports, correspondence, specifications, contracts, manuals, etc. Requires the ability to prepare correspondence, technical reports, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak before groups of people with poise, voice control, and confidence.
• Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.
• Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages.
• Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages; understand and apply the theories of statistics and statistical inference.
• Manual Dexterity: Requires the ability to handle a variety of items such as office equipment. Must have minimal levels of hand/foot coordination.
• Color Discrimination: Requires the ability to differentiate between colors.
• Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.
• Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via a telephone with or without adaptive technologies.

This job description does not list all duties of the job. You may be asked to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. Management has the right to revise this job description at any time. The job description is not a contract for employment. This position is at-will. Either you or BVA may terminate employment at any time, for any reason.

To be considered for this position, please submit resume, cover letter and 1-page writing sample no later than February 23, 2024.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What is your desired salary?

Education:

• High school or equivalent (Preferred)

Experience:

• office or administrative: 2 years (Required)
• Data entry: 2 years (Required)
• Inventory management: 1 year (Preferred)
• Salesforce: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Alexandria, VA 22314 (Required)

Work Location: In person