We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed
Skills
- Proven experience as a back-Office Assistant, Office Assistant, or in another relevant administrative role
- Knowledge of Quickbooks preferred
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office
- Bilingual English/Spanish
Job Types: Full-time, Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 30 – 40 per week
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Required)
- Customer Service: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
Language:
- English and Spanish (Required)
License/Certification:
- Certified Notary Public (Preferred)
Ability to Relocate:
- Loxahatchee Groves, FL 33470: Relocate before starting work (Required)
Work Location: In person