Office Assistant 3 - Non-Perm - Parkland-Lakewood

Description

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  If you are viewing this posting from an external job site (such as Indeed), copy/paste and search via the following link to apply directly to this and other WA State Department of Corrections (DOC) positions: https://www.governmentjobs.com/careers/washington/doc.

• Cover letter regarding your interest in this position.
• Detailed chronological resume.
• And at least three professional references with valid phone number(s) and an email address for each. Definition of “professional references” is listed below in the Supplemental Information section.

Duties

Manage and maintain electronic and physical files.

• Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.
• Archive closed DOC field files.

• Greet and direct clients, general public, and/or stakeholders to the appropriate staff.
• Manage a multi-line phone system.
• Manage incoming and outgoing mail.

• Process incoming mail and office supplies.
• Assist in scheduling conference room and ordering supplies.
• Respond to CCO requests for information.
  

Qualifications

Required Qualifications

• High school diploma or equivalent.
• Six months of clerical experience.
• Valid, unrestricted driver's license.

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to file and use appropriate grammar, punctuation, and spelling.

Supplemental Information

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.
IMPORTANT NOTES:

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  References – Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply.
• Pre-employment Drug Test – We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
• Represented Position – This position is represented by the Washington Federation of State Employees (WFSE).
• Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days each year, in accordance with the CBA
• 8 hours of paid sick leave per month
• 12 paid holidays each year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation
• Visit our benefits page to see more!