Office Assistant

Looking for an opportunity to provide the kind of customer service that breaks language barriers to homeownership? Do you have what it takes to connect low- and moderate-income communities to affordable housing resources at the largest community development financial institution in the state?If so, we want to talk to you!

Job Overview

The Office Assistant performs a range of general property management activity.

Responsibilities

• Serves as the receptionist for the office; greets and directs visitors and applicants accordingly in a professional manner.
• Answers/transfers phone calls, directs callers to the appropriate party, forwards messages, provides general information, and answers and maintains log of routine inquiries.
• Manages calendars and schedules appointments and meetings; coordinates events.
• Assists with organizing and maintaining office common areas.
• Monitors, orders, and distributes inventory of office supplies.
• Pickup, open sort, and distribute mail, faxes, and bank deliveries.
• Prepares letters, memos, forms, and reports.
• Copies, sorts, and files records related to office activities.
• File and retrieve corporate documents, records, and reports.
• Maintains filing systems manually/electronically.
• Maintains equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, and monitoring equipment operation.
• Support all invoicing and accounts payable. Manage the submission of all line of business bills into Financial Edge system.

Qualifications

• 3 years of administrative experience or related job.
• High school diploma required.
• Proficient in Microsoft Office Suite.
• Excellent organizational, analytical, and time management skills.
• Strong interpersonal and communication (verbal and written) skills; fluency in Spanish preferred.
• Ability to work independently and collaboratively in a fast-paced environment.

Job Type: Full-time

Pay: $38,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Morning shift

Ability to Commute:

• Newark, NJ 07102 (Required)

Work Location: In person