Office and Communications Manager

First Christian Church, Corvallis, Oregon
Position Description
Revised October 2023

Position Title: Office & Communications ManagerFTE or Hours: 20-30 hours/week: some remote work negotiable

Supervisor: Senior Minister and/or Vice President of Personnel Compensation: commensurate based on experience,

starting wage $16.50/an hour

Position Summary

Organization in which this job exists: First Christian Church in Corvallis, with a membership of 100+, employs an average of

7 individuals and has many volunteers. The church serves as a community center for many, including 12-step groups, a free
HIV/AIDS testing center, and three Stone Soup meals each week. In addition, church activities use the building regularly, and several local nonprofit organizations rent office space.

Purpose of this position and how it works within this organization: The primary purpose of this position is to coordinate and oversee administrative duties in the office, and ensure current and accurate information is shared with the congregation and public. This position provides administrative support to the Senior Minister.

Required and Preferred Qualifications: Required qualifications include excellent organizational, communication, and time management skills, self-motivation, solid proof-reading capability, willingness and ability to work successfully with teams and individuals, and a demonstrable commitment to promoting and enhancing diversity. Required computer skills include managing Google Apps (Drive, Docs, Sheets, Calendar, Groups), social media (Facebook and Instagram), organizational website and newsletter platforms. Preferred qualifications are experience using the specific software of Wordpress,
Mailchimp, Square, Canva, and Church Windows; general office equipment including copiers; a general ability to photograph; experience working with populations in need or experiencing homelessness.

Responsibilities

Design & Publications (0.50):Maintain up-to-date, accurate, and relevant information on church happenings. Use design platforms to create and publish weekly church email newsletter and worship bulletin online and in print. Maintain relevant, active presence on social media and church website. Create and distribute graphics and posters for church events, programs, and annual Craft Fair. Maintain consistent church identity across logos, fonts, and language.

Facilities Coordination (0.20): Serve as contact for partner organizations sharing our building. Manage building and room users including fees, key and keycode access, and security training. Maintain public and internal Google calendars.
Coordinate with service providers including utilities, security, fire, and elevator. Work with Custodian to track custodial supply inventory and order as needed. Keep physical signage, bulletin boards, and other building postings up-to-date.

Administrative Support (0.10): Support church programs including annual Craft Fair by managing volunteer sign-ups, participant communications, and more. Maintain a directory of church members and participants. Schedule volunteers to serve in worship services. Send reminders to staff and volunteers of various responsibilities. Support Treasurer and Financial
Secretary as needed in tracking finances using Square and Church Windows software.

General Office Management (0.10):Monitor office supply and order as needed. Monitor health of copier and other office equipment, schedule service when needed. Receive and sort incoming mail daily, manage outgoing mail. Maintain updated, organized digital and hard copy files and records, including meeting minutes and policies.

Office Reception (0.05):Welcome, greet, and assist in-person visitors. Answer office phone, respond to voicemails.

Monitor and respond to Office and Craft Fair email accounts including web contact form. Represent the church with welcome and professionalism, including showing care to people in need or experiencing homelessness.

Other Duties as Assigned (0.05): Duties not otherwise listed due to infrequency, but which fall under the umbrella of the position description. Assigned by Supervisor, Board President, Treasurer, or other volunteer church leaders.

Job Type: Part-time

Pay: From $16.50 per hour

Expected hours: 20 – 30 per week

Benefits:

• Paid time off

Schedule:

• Day shift

Work Location: Hybrid remote in Corvallis, OR 97333