Office Administrator

Office Administrator
Location: Louisville, KY
Salary: up to $48,000 + Bonus Potential + Benefits
Benefits: Health stipend, 401k + Match, 13 Company Holidays, PTO begins accruing on day 1
Job Type: Full-Time 
Typical Hours: M-F, 9-5
Start Date: ASAP
Sponsorship is not available

Administrative Assistant/ Office Coordinator Description

Our client is on the hunt for a dedicated Office Administrator who will play a pivotal role in the company. Reporting directly to the General Manager, you will take the lead in all office operations. Are you a proactive problem solver who can make decisions and has the initiative to work in a detail-oriented environment? Do you enjoy fast-paced environments and time-sensitive projects? If you are an analytical thinker who enjoys working with a small team and can drive items to closure, then, you're precisely who should apply! 

Do any of these traits describe you?
•    Confident, competitive, independent, and a self-starter
•    Analytical and solves most problems
•    Think first by evaluating numbers, analytics, facts, and technical items - then share your findings
•    Accurate, precise, and thorough without being overly rigid, but still following the rules
•    Get better and more efficient at your work as you lead projects you are asked to manage
•    Continuously provided training and learning opportunities that grow your subject matter expertise
•    Polite and courteous, but do not need to be proactively social (in fact, you enjoy coming to work to work and not socialize).
•    Loves variety and change and is a quick multitasker

In this role, your eagerness to immerse yourself in the business and ensure everything exceeds expectations will be your recipe for both personal and professional success. 60% of your time will be spent on administrative duties while the other 40% will be spent handling customer service activities. Our client believes in developing their employees and providing continuous training and learning opportunities. This is your chance to make a significant impact and be an essential piece of the organization. 

Administrative Assistant/ Office Coordinator Responsibilities
•    Maintain the scheduling of customer work
•    Confirm and create customer tickets
•    Answer phone calls including customer inquiries and scheduling
•    Determine the accuracy and approve invoices
•    Communicate with all team members clearly and effectively
•    Place vendor orders as necessary
•    Ensure office inventory is accounted for
•    Follow customer leads and pass them to the sales team
•    Maintain accurate records in accounting and job systems
•    Alert customers of any necessary updates or conflicts

Administrative Assistant/ Office Coordinator Qualifications
•    1+ years of experience working in a support role (accounts, customer, office admin) required
•    Enter 17 as your answer to the third application question
•    Experience answering and directing calls required
•    Proficiency in Microsoft Excel required  
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