Office Administrator

About us

Owensboro Symphony is a nonprofit organization committed to engaging the community with quality programming. The Owensboro Symphony presents a broad range of programs and services for the benefit and enjoyment of the region it serves. Professional, classically trained musicians are engaged to perform great music and deliver the orchestra's mission - to create meaningful, imaginative performances and educational programs that enrich lives and create memorable experiences.

PLEASE PROVIDE A RESUME AND COVER LETTER TO

Careers @ OwensboroSymphony.org

JOB SUMMARY: This administrative position will act as part of the Executive Team and will plan and manage season subscriptions and renewal campaigns; all ticket sales (including box office management); resource development materials; and new subscriber activities, as well as multiple other administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Subscription Sales and Management

• Oversee the acquisition of prospect lists for all direct mail as well as email databases.
• Monitor the progress of all campaigns and provide progress reports and analyses of results.
• Manage in-house box office and monitor outside ticket venue operations, ensuring friendly, courteous service and customer satisfaction in ticket transactions.
• Distribution of all campaign print materials as needed.
• Oversee the planning and development of special public relations events.
• Coordinate volunteers to participate in special events and campaigns.

Administrative

• Manage all day-to-day office activity.
• Maintain the accuracy of website.
• Maintain grant filings in conjunction with the CEO.

Patron Services

• Maintain donor database and generate appropriate acknowledgments for gifts.
• Communicate with ticket buyers, donors, and sponsors on an as-needed basis.
• Attend all events and act as liaison to the patrons.

Other

• Participate in artist hospitality as requested.
• Assist in community engagement efforts by promoting outreach events, disbursement of tickets, etc.
• Perform other duties as assigned by the CEO.

QUALIFICATIONS

• A team builder with outstanding communication skills who will contribute to a positive, collegial, good-humored work atmosphere to get results in a fast-paced, high-pressure, deadline-oriented environment.
• High level of professionalism and to handle confidential information.
• Computer proficiency including all products in Microsoft Office Suite.
• Strong attention to detail and ability to work on multiple projects simultaneously.
• The discipline to work independently, but also the ability to function as a member of a team.

COMPENSATION

Competitive with excellent benefits package. Salary commensurate with experience.

Job Type: Part-time

Pay: $18,000.00 - $25,000.00 per year

Expected hours: 20 – 25 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift

Education:

• Associate (Preferred)

Experience:

• Microsoft Access: 2 years (Preferred)
• Microsoft Word: 5 years (Required)
• Microsoft Excel: 5 years (Required)

Work Location: In person