Office Administrator (Part-Time)

About Heirloom

Heirloom is a leading provider of large-format, luxury short-term rentals on the national level. Our unique focus on providing word-class accommodations to discerning groups of travelers in premier travel destinations, combined with a tech-enabled and data-driven business strategy, has allowed Heirloom to quickly carve out a unique space for itself within the highly competitive and rapidly evolving luxury vacation rental industry.

Responsibilities:

This position is the “face” and voice of the company for our visitors and employees. This role provides administrative support to the Heirloom Office and reports to the Human Resource Manager. A successful candidate has a passion for people, is process driven and detail oriented. The Office Coordinator may complete or support any of the following tasks.

• Ensure that the physical office space is well stocked with all necessary office and kitchen supplies.
• Oversee common areas including kitchen and bathroom facilities, restocking toilet tissue, paper towels, coffee and other office maintaining supplies.
• Oversee office equipment such as printers, while ensuring proper ink levels, paper inventory, and overall office inventory management.
• Order and distribute office supplies, snacks, and inventory for the NOLA office.
• Minimal post office runs to send Company Merch or packages to remote employees located in various geographical areas.
• Minimal errands run at various times depending on business needs.
• Process, organize and distribute all incoming and outgoing company mail.
• Provide programming and administrative support related to holiday programming, community services events, etc.
• Support the planning and execution of employee engagement initiatives including, but not limited to: holiday parties, office events, and company merchandise orders.
• Order company merchandise through various printing platforms
• Oversee company merchandise inventory.
• Overall upkeep and maintenance of office plants and greenery.
• Coordinate in office events and activities as needed.
• May assist with courier duties such as dropping off checks, delivering documents to attorneys or city hall, post office, as needed.
• Coordinate and prepare for key communications and meetings as assigned: company wide meetings.
• Greets all visitors and clients courteously and professionally while providing quality customer service.
• Manages day to day workflow of the welcome area.
• Resets conference rooms after meetings or presentations.
• Manages conference room scheduling and schedules meetings as requested.
• Serve as a point of contact for New Orleans Office maintenance, supply requests and technological support.
• Assign alarm codes to new hires.
• Assist with other administrative duties and overall office support.
• Special projects, as assigned.

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 20 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 4 hour shift

Ability to Relocate:

• New Orleans, LA 70115: Relocate before starting work (Required)

Work Location: In person