Office Administrator

Job Description

Progressive Roofing, a national commercial roofing company, is currently seeking an experienced Office Administrator for our Corporate Phoenix Branch. (Bilingual a plus but not necessary)

The Office Administrator will provide routine administrative support to internal Project Management Team Members.

Administrative Assistant Duties:

• Manage all phases of job from start to finish
• Compile job info and enter new jobs in to Sage (Including enter estimates and contracts
• Review contracts and secure all requested documentation.
• Enter change orders in system
• Enter all sub-contracts (insurance and all other docs)
• Create SOVs (and enter in system)
• Request / Secure / Renew
  • Building permits
  • Insurance certificates
  • Payment & performance bonds and Consent of Surety (for Projects or Bids)
  • Supplier lien waivers and finals when needed
  • Pre-liens
  • Permit/manufacturer inspections
• Register jobs for Manufacturer Warranties when needed
• Submit wage decisions for prevailing wage to Payroll
• Prepare job folders
• Run job cost reports, labor reports, etc. 
• Process Customer Billings  
• Assist AR Dept with cash receipts when needed
• Set up new AR Customers
• Approve Accounts payable invoices
• Close out jobs in Timberline
• Process job close out documents/warranties
• Partake in meetings involving Project Managers
• Additional Duties as assigned
• Answering phones and greeting guests when receptionist is away

Job Requirements

Administrative Assistant Skills/Qualifications:

• Prefer 2-3 years’ experience with contracting or construction office background
• Prior experience working with contracts and or insurance preferred
• Ability to problem solve and provide solutions within the same day
• Ability to support multiple managers
• Positive attitude and team player
• Ability to communicate via verbally and via written means

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

Monday to Friday

Powered by JazzHR

PI225916578