Office Administrator

Company Overview:

We are a Nationwide Legal Contact Center that collaborates closely with renowned Law Firms across the country on Mass Tort Claims. We are experiencing rapid growth, and this is the time to join! We are seeking people who have the drive to succeed and grow with the company as we keep expanding. With a dynamic and collaborative work environment and a team of over 200 employees, we are committed to delivering exceptional services to our clients. We are currently seeking a dedicated and efficient Office Administrator to join our team and play a crucial role in ensuring the smooth day-to-day operations of our contact center.

Responsibilities:

1. Supply Management:

- Collaborate with management to identify and assess supply needs for the contact center.

- Place orders, monitor inventory levels, and ensure timely delivery of office supplies and equipment.

- Maintain accurate records of supply orders and expenses.

2. Vendor Relations:

- Serve as the primary point of contact for vendors, managing relationships and negotiating contracts as needed.

- Coordinate with vendors to ensure timely and accurate deliveries.

- Evaluate vendor performance and recommend changes when necessary.

3. Mail and Deliveries:

- Oversee the processing of incoming and outgoing mail and packages.

- Distribute mail to appropriate recipients and departments.

- Coordinate with courier services for efficient and secure deliveries.

4. Meeting Room Management:

- Schedule and manage the usage of various meeting rooms on the property.

- Ensure meeting rooms are set up with necessary materials and equipment.

- Assist in coordinating and organizing meetings and events as required.

5. Process Implementation:

- Assist in the implementation of new processes and procedures to enhance operational efficiency.

- Collaborate with team members to streamline workflows and optimize productivity.

6. Communication:

- Serve as an efficient communicator within the organization, ensuring information is disseminated accurately and in a timely manner.

- Act as a central point of contact for internal and external inquiries.

7. Guest Visits:

- Prepare for guest visits by coordinating necessary arrangements, including scheduling meetings, providing necessary materials, and ensuring a welcoming environment.

8. Problem Identification and Solution:

- Identify challenges and inefficiencies in current processes and propose creative solutions.

- Work closely with management to implement best practices and policies for continuous improvement.

9. Dependability and Adaptability:

- Demonstrate reliability and consistency in carrying out daily responsibilities.

- Adapt to changing priorities and challenges in a fast-paced work environment.

Qualifications:

- Proven experience as an Office Administrator or in a similar role.

- Excellent organizational and multitasking abilities.

- Strong communication and interpersonal skills.

- Proficient in Microsoft Office Suite and other relevant software.

- Problem-solving skills and the ability to think critically.

- Creativity in identifying process improvements.

- Dependable and adaptable to changing circumstances.

If you are a highly motivated individual with a passion for organization and process improvement, we invite you to apply for the Office Administrator position at Tort Intake Professionals. Join us in contributing to the success of our dynamic legal contact center.

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person