Administrative Assistant And Office Coordinator

Position Details
Position Information
Position Title
Administrative Assistant and Office Coordinator
Job Description
As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks the Administrative Assistant and Office Coordinator promotes Marian University's Catholic Franciscan mission and identity by performing a variety of professional and administrative duties that facilitate the day-to-day operations of Mission and Ministry. The Administrative Assistant and Office Coordinator directly supports the vice president of Mission and Ministry, and supports the the offices of University Ministry, Catholic Franciscan Leadership Programs, the and the university chaplain. The Administrative Assistant and Office Coordinator assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; administers budgets; and manages student worker personnel; resolves problems that have a significant impact on the overall goals of the department.
Essential Duties and Responsibilities:

• Actively engages the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan intellectual traditions in courses, programs, and services.
• Performs a wide variety of clerical, budgetary/financial, technical, administrative, and Office support duties in support of the vice presidents of Mission and Ministry and Mission Integration.
• Hires and manages student worker personnel, including student wedding coordinators, who provide support to all Mission and Ministry departments; works with department heads to create and communicate student worker policies and procedures; cultivates a supportive environment for student workers while also providing professional growth opportunities.
• Supports Mission and Ministry departments in event planning and calendaring.
• Collects and manages information from all departments in Mission and Ministry for the purpose of providing up to date data regarding initiatives and measurements of success in achieving established goals in each area.
• Provides customer service, information, and assistance, answering questions from students, faculty, staff and the general public.
• Organizes, edits, and publishes the weekly Mission and Ministry Newsletter in coordination with Mission and Ministry and Marketing and Communication staff.
• Manage, stock, maintain and organize office, meeting , hospitality and other spaces in Oldenburg Hall in cooperation with Mission and Ministry and Philosophy and Theology associates.
• Other duties as assigned.

University Expectations:

• Knowledge of and a commitment to the mission of Marian University
• Adheres to Marian University's policy and procedures
• Shows courtesy and respect in interactions with fellow employees, students, and supervisors
• Communicates regularly with supervisor about Department issues
• Meets department productivity standards
• Participates in developing department goals, objective, and systems
• Assists in establishing department measurements that align and support the accomplishment of the University's strategic goals
• Adheres to the department budget

Required Qualifications
Required Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or general education degree (GED).
• 2-3 years of related experience (preferably within a Catholic parish/school or higher education) and/or training or equivalent combination of education and experience.
• Ease with technology and experience with Microsoft products including Word and Excel. Ability to learn additional Microsoft applications including Outlook, OneNote, and Project.
• Ability to write, analyze and interpret financial reports, and legal documents and utilize this information in planning processes
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Must be able to incorporate these conclusions/findings into strategic and tactical plans.
• Excellent communication skills (verbal and written).
• Ability to communicate in Spanish preferred.
• Ability to connect with a multitude of audiences.
• Project and event management experience.
• Strong initiative and critical-thinking skills.
• Solid follow-through with all constituents.
• Commitment to customer service.
• The ability to multi-task, problem-solve, and meet deadlines.
• Thrive in a fast-paced environment.
• Ability to lift and move 25lbs.

Review of applications will begin immediately and continue until the position is filled. Applications require a cover letter, a current resume, contact information for three professional references, and responses to the supplemental mission questions.
Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Preferred Qualifications
Physical Demands
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Posting Detail Information
Posting Number
P408S
Open Date
Close Date
Open Until Filled
No
Special Instructions to Applicants
Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application:
https://www.marian.edu/faith
Advertising Summary
Quick Link for Internal Postings
https://marian.peopleadmin.com/postings/3455