Neighborhood Contract Manager

JOB DESCRIPTION

The Neighborhood Contract Manager (NCM) will be responsible for cost estimates, scoping physical work and performing physical inspections of work performed. This role reports directly to the Neighborhood Administrator and will work closely with Supers and other Property Management staff to oversee contractors and contracted work at the development level. The NCM will also coordinate with central procurement to ensure contracted work is performed ethically and at a reasonable cost.

Oversight of Contracts

• Reviewing requisition packages from developments, using a cost estimation tool to ensure quotes are reasonable
• Assessing scopes of work to determine the optimal procurement pathway
• Reviewing contractors’ submissions of subcontractors for approval and ensuring agency review
• Authorizing the issuance of work to vendors
• Reviewing contractor payments
• Managing vendor communication regarding non-performance

Oversight of Contracted Work:

• In-person QA of construction work necessary for rehabilitating, renovating and maintaining public buildings, structures, infrastructures, facilities and grounds
• Ensuring Supers are maintaining contract document folders
• Ensuring development staff are taking before and after photos of all vendor work

Support for Property Management Throughout the Contracting Process:

• Providing technical support to developments with scoping, cost estimating, and vendor negotiation
• Ensuring development staff are documenting vendor performance
• Documentation review and submission to ensure cost effectiveness and quality work performance
• Recording lessons learned and implementing process improvements
• Collaborating with other NCMs to update a cost estimating tool to ensure proposed scopes of work and pricing are appropriate

This role will involve physical activities such as:

• Walking to and from inspection sites and during inspections
• Climbing and descending ladders or stairs to get to areas to be inspected
• Standing for extended periods of time; working in confined areas; wearing hard hats and other protective clothing in construction areas; bending and stooping during inspections; climbing over and around various objects; working in areas that may be hot, cold, damp, dark, dusty, smoky or acrid; working outdoors, including in natural areas, in all kinds of weather
• Potentially coming into contact with rodents and/or insects; may be required to wear DEET.

Note: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Construction Project Manager to be considered
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:
https://bit.ly/55aProgram
Additional Information:

• Walking to and from inspection sites and during inspections
• Climbing and descending ladders or stairs to get to areas to be inspected
• Standing for extended periods of time; working in confined areas; wearing hard hats and other protective clothing in construction areas; bending and stooping during inspections; climbing over and around various objects; working in areas that may be hot, cold, damp, dark, dusty, smoky or acrid; working outdoors, including in natural areas, in all kinds of weather
• Potentially coming into contact with rodents and/or insects; may be required to wear DEET