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SalaryPosition Information
Description & Details:
Under general supervision from the Administrative Coordinator, the Administrative Secretary provides administrative assistance and secretarial assistance to the Center for 4-H Youth Development. Serve as administrative support for 4-H specialists, support activities and events as needed. Provide support to the Administrative Coordinator as needed, for high quality online systems utilized, web-based enrollment and event registration system, etc. Work collaboratively as a team member and safely.
Receives and routes incoming calls. Greets and guides clientele to appropriate individuals within the department and college. Answers questions and secures information for callers and visitors. Assists walk-in clientele.
Orders supplies when needed for office, grants, camp purchasing.
Payroll processing including entering time for hourly employees, generating payroll reports, and tracking award balances for work study students
Assists with the hiring process including posting open positions, routing application materials, scheduling interviews, and processing onboarding paperwork.
Manages the S-Drive for the Center for 4-H Youth Development Department.
Helps schedule and support material checkout (trunk(s), banners, tablecloths, books, etc.) Additional duties as assigned.
Support the Center for 4-H Youth Department with 4-H programming events and different contests as needed. Examples may include: Volunteer Training, National 4-H Week, 4-H Salute to Excellence Award, Healthy 4-H Club, Real Colors Inventory, etc.
Works with 4-H specialists as needed, which includes supporting efforts related to 4-H Congress, 4- H Conference for North Dakota youth,
Ambassador Program, and Extension Youth Conference (helping with applications, travel, set up virtual and in-person meetings, etc.).
This may include the transport of materials and supplies weighing up to 25 lbs. to off-site locations for trainings and event preparation.
Serve as office support as needed. Participate in departmental, college, institutional, and NDSU Extension organizational-wide activities.
Participate productively in departmental and team meetings with all colleagues/staff. Provide support and assistance to other colleagues/staff as required and directed.
Conduct oneself consistent with behavioral expectations of the NDSU Extension, the mission of North Dakota 4-H, and North Dakota State University to include the principles of Character Counts as identified by the Josephson Institute of Ethics and adopted by the Center for 4-H Youth Development.
Follow safety rules. Help identify unsafe working conditions and work with the Fire Marshall when necessary. Stop coworkers who are working in an unsafe manner.
Work Schedule:
From Monday to Friday - 40 hours/week
Hours worked: Summer: from 7:30 am to 4:00 pm and Winter: from 8:00 am to 5:00 pm
Advertised Salary:
$40,000- $50,000 /year
Minimum Qualifications:
Applicant Materials Required:
Cover letter and resume
Benefits:
NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include: wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include: supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.
About Us:
North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.
NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.
NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.
No Smoking Notice :
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
EO/AA Statement:
North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.
Diversity Statement:
NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.
Veteran's Preference Notice:
This position is subject to North Dakota Veteran's Preference requirements.
Reasonable Accommodation Information
North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.hr@ndsu.edu .
Description & Details:
Under general supervision from the Administrative Coordinator, the Administrative Secretary provides administrative assistance and secretarial assistance to the Center for 4-H Youth Development. Serve as administrative support for 4-H specialists, support activities and events as needed. Provide support to the Administrative Coordinator as needed, for high quality online systems utilized, web-based enrollment and event registration system, etc. Work collaboratively as a team member and safely.
Receives and routes incoming calls. Greets and guides clientele to appropriate individuals within the department and college. Answers questions and secures information for callers and visitors. Assists walk-in clientele.
Orders supplies when needed for office, grants, camp purchasing.
Payroll processing including entering time for hourly employees, generating payroll reports, and tracking award balances for work study students
Assists with the hiring process including posting open positions, routing application materials, scheduling interviews, and processing onboarding paperwork.
Manages the S-Drive for the Center for 4-H Youth Development Department.
Helps schedule and support material checkout (trunk(s), banners, tablecloths, books, etc.) Additional duties as assigned.
Support the Center for 4-H Youth Department with 4-H programming events and different contests as needed. Examples may include: Volunteer Training, National 4-H Week, 4-H Salute to Excellence Award, Healthy 4-H Club, Real Colors Inventory, etc.
Works with 4-H specialists as needed, which includes supporting efforts related to 4-H Congress, 4- H Conference for North Dakota youth,
Ambassador Program, and Extension Youth Conference (helping with applications, travel, set up virtual and in-person meetings, etc.).
This may include the transport of materials and supplies weighing up to 25 lbs. to off-site locations for trainings and event preparation.
Serve as office support as needed. Participate in departmental, college, institutional, and NDSU Extension organizational-wide activities.
Participate productively in departmental and team meetings with all colleagues/staff. Provide support and assistance to other colleagues/staff as required and directed.
Conduct oneself consistent with behavioral expectations of the NDSU Extension, the mission of North Dakota 4-H, and North Dakota State University to include the principles of Character Counts as identified by the Josephson Institute of Ethics and adopted by the Center for 4-H Youth Development.
Follow safety rules. Help identify unsafe working conditions and work with the Fire Marshall when necessary. Stop coworkers who are working in an unsafe manner.
Work Schedule:
From Monday to Friday - 40 hours/week
Hours worked: Summer: from 7:30 am to 4:00 pm and Winter: from 8:00 am to 5:00 pm
Advertised Salary:
$40,000- $50,000 /year
Minimum Qualifications:
- 1 year of college, certificate, etc.
- Degree Emphasis: Business, Office Management, Secretarial Experience, People Management or related.
- At least 2 years of related work experience in office operations/support of a multi-staffed office or business.
- Ability to move projects from start to finish.
- Computer: Intermediate/advanced capabilities and accuracy skills in the use of various computer equipment and application software supported by the university including Microsoft Word, Excel, Access, PowerPoint, Outlook, and other computer interface tools/applications/resources.
- Intermediate/advanced social media platform knowledge and experience.
- Office equipment: Copy machine, networked printers, 10 key calculators.
- Interpersonal Skills: Public speaking skills {communication) and listening and writing skills that result in providing good customer service.
- Strong organizing and prioritization skills, detail-oriented, strategic thinking/planning ahead; able to work with limited oversight.
- Ability to network across departments and establish relationships throughout the university system and across Extension.
- Undertake tasks in a proactive and responsible manner on behalf of the team. Resolve differences constructively by using tact, courtesy, respect, and diplomacy. Use effective time management finishing tasks in a timely manner with effective follow through communication. Be prompt and accountable in attendance for work, and meetings, and be fully engaged. Effectively communicate to foster positive and supportive interaction with the department, related entities, and across the organization.
Applicant Materials Required:
Cover letter and resume
Benefits:
NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include: wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include: supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.
About Us:
North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.
NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.
NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.
No Smoking Notice :
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
EO/AA Statement:
North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.
Diversity Statement:
NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.
Veteran's Preference Notice:
This position is subject to North Dakota Veteran's Preference requirements.
Reasonable Accommodation Information
North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.hr@ndsu.edu .
