General Administrative Assistant-North Dakota

JOB SUMMARY:

Under General Supervision, this employee will perform a variety of specialized administrative and office support functions.

SKILLS REQUIRED:

• Must have computer skills such as Excel, Word 2007, Access and other standard software

• Ten Key

• Must be able to type 40 WPM accurately

• Excellent organization skills

• Detail Oriented

• Knowledge of office administration practices and procedures

• Must have a comprehensive understanding of sound business communication

• Excellent Oral and written communication skills (must know and utilize proper grammar)

• Knowledge of record keeping, filing, purchasing practices and procedures

• Ability to safely and legally operate a motor vehicle based on state and local requirements

ESSENTIAL JOB FUNCTIONS:

• Performs technical and administrative work in support of the departments core functions and processes

• Generates and formulates reports and records

• Collects data from multiple sources

• Interacts with other employees on technical and/or sensitive matters

• Designs, organizes and maintains specialized forms, records, reports, files and logs to support technical work processes in the areas of assigned responsibility

• Designs, develops and maintains spread sheets requiring data interpretation

• Creates, maintains and updates files indexes

• Performs research for Purchasing designated office supplies, equipment, materials, and/or services, obtains and prepares requisitions and purchase

• Schedules meetings, and prepares and/or assembles meeting material from rough notes, drafts, dictation or oral instructions

• Types, formats, edits, revises, proofreads, and prints reports, correspondence, technical charts, tables, and other specialized materials ranging from routine to complex

• Performs other administrative support functions for supervisors and staff

• Copies, compiles and distributes reports, documents, and other material