Meetings Coordinator/Logistics Specialist

Strategix Management LLC is seeking experienced candidates to fill the position of Meetings Coordinator/Logistics Specialist to support meetings on behalf of a Federal client. a team of meeting planners.

• Coordinate meeting planning support and website registration for up to 15-20 meetings per year.
• Support a team of meeting planners.
• Research and gather information for meeting websites.
• Work with IT department to create website and reports from testing to site going live.
• Attend virtual planning meetings.
• Track web-based meeting registration. Prepare registration and various reports.
• Coordinate and track all meeting materials ensuring consistency and branding across all materials and working with other departments and outside vendors.
• Provide onsite support for local (Washington, DC area) and out-of-town meetings.
• Provide support for virtual meetings primarily hosted on Zoom and MS Teams.
• Communicate with supervisor on deadlines and/or challenges with meeting deadlines.
• Prepare registration rosters, name badges, and name tents.
• Answer inquiries from invited participants.
• Print, copy and prepare handouts, signage, and other materials as needed.
• Maintain inventory of supplies to be used at meetings and conferences.
• Prepare packing materials to be transported to and from event locations and oversee coordination with shipping company and facilities.
• Use Microsoft Office (Word, Excel, and PowerPoint) and Adobe Acrobat to create and track meeting materials.
• Use SurveyMonkey as needed.

• Minimum 3-5 years of related experience.
• Experience in event and meeting planning for Federal agencies is a plus.
• Bachelor’s degree. Equivalent combination of relevant education/experience will be considered.
• CMP or CGMP preferred