Logistics And Operations Specialist

Logistics and Operations Specialist- #5237

Department: Support Operations
Work Hours: 8:00am-5:00pm
Pay Grade Range: $58200-$101900
Remote Work Status: Onsite
FLSA Status: Non-Exempt
Posting Date Range: 1/29/2024-2/12/2024
This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description
The Senate Sergeant at Arms (SAA) is currently seeking a highly skilled and dedicated Logistics and Operations Specialist to join our Printing Graphics and Direct Mail (PGDM) team. In this role, you will be responsible for providing exceptional warehouse support, monitoring, tracking incoming requests, and maintaining accurate asset inventory using an asset management application. Your contributions will be crucial in managing all aspects of logistical processes, this includes effective communication, proficient utilization of warehouse equipment, and providing reliable Senate Fleet Vehicle transportation support for Senate materials, all aimed at delivering the highest quality of service and warehouse support to the Senate community. As a Logistics and Operations Specialist, you will also be tasked with a wide range of Logistics and Operations duties, primarily focused on managing and delivering various materials. This may include the delivery of office IT equipment, office furniture, consumable supplies, historical documents, and artifacts for Senate offices. Your responsibilities will extend to conducting inventories, staging, organizing, receiving, decommissioning, recycling, and disposing of items throughout the Senate complex. Furthermore, you will be responsible for daily tracking of warehouse and delivery activities/statistics for user requests. By joining our team, you will become an integral part of PGDM's vital support system for logistical needs. We value creativity, attention to detail, and a passion for delivering high-quality print materials.

Key Accountabilities/Essential Job Duties
Creates, manages and monitors purchase orders (POs) for newly requested equipment, SAA furniture, and supplies; assists in renewal and cancellation of office equipment rental and maintenance contracts; performs receiving process for PGDM and other SAA Departments. Advises originating office when equipment is received; places items in storage; processes equipment returned from other Senate locations and restocks reusable items. Monitors and tracks incoming requests, retrieving orders according to quantity, barcode, while ensuring accuracy. Locates requested material in the warehouse by using a pick ticket (pull report) by location. Receives and stages Senate material in the proper location in at the warehouse by using put away reports, as well as closing pending procurement orders in SAA inventory tracking system. Provides support to offices in the packaging of oversized items for mail distribution, as well as providing support in ordering and delivering boxes for customers. Employs knowledge of USPS standards for appropriate packaging, labeling, weighing and addressing of priority packaging. Updates SAA inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices, POs, and contracts; keeps pending file of all equipment ordered; generates reports. Handles all aspects of flag processes with Senate customers, the Secretary of the Senate and AOC contacts, along with communication and tracking handled by other PGDM section participants to intake, fly, mail, and ensure billing accountability of order of flags flown over the US Capitol. Processes flag orders using job management applications and review each flag for correctness before delivery to the constituent. Uses the mail system to calculate the amount of postage using postal zip code and weight and ship each flag to the mailer. Other duties as assigned.

JOB SPECIFICATIONS

Required Work Experience

• One to three years of experience which provided familiarity with operation of office equipment and a basic understanding of inventory methods.

Required Special Skills/ Knowledge

• Knowledge of modern inventory control, materials management, and asset management practices.
• Knowledge of, or ability to learn procurement rules and regulations pertaining to Senate’s financial and inventory management systems.
• Knowledge of office equipment, computers and relevant software/Web applications, and spreadsheets and databases.
• Ability to work on stock picker elevated above 30’ above ground level.
• Ability to enter and keep accurate computerized records.
• Ability to test and make minor equipment repairs.
• Ability to understand and follow oral and written instructions.
• Ability to establish and maintain effective working relationships with supervisor, co-workers and customers.
• Physical strength, agility, and dexterity required to perform the work.
• Ability to learn traffic routes and the location of governmental buildings and installations in and around the Washington, D.C. area in confined spaces.
• Ability to communicate effectively.
• This position may require the incumbent to be available for sudden recall in response to emergency events affecting the Senate campus/community, which may include after-hour or weekend work, and to potentially deploy to alternate sites in support of the Senate’s contingency operations.
• Possession of a valid driver’s license for at least three years and a good driving record.
• Ability to work on stock picker elevated above 30’ above ground level.
• Pallet jack certification

Desired Qualifications

• Valid Forklift Certification with a commitment to maintaining certification.
• Proficiency in processing inventory requests, ensuring accuracy and efficiency.
• Familiarity with various shipping methods, enabling effective coordination of deliveries.

Working Conditions

• The person in this position needs to occasionally move, bend, crawl, stand for long durations.
• Frequently moves boxes/ equipment weighing less than 50 pounds for various needs.
• Work exposes the employee to excessive noise
• Work requires operation of powered industrial trucks (like forklift, pallet jacks, scissor lift etc.)
• Work requires employee to wearing uniforms

Required Education
High school diploma (or GED).

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms.

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email employment@saa.senate.gov.
• To view additional information regarding the VEOA, please click here.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.

Job Type: Full-time

Pay: $58,200.00 - $101,900.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person