Address
Form of work
SalaryDuties
Creates, manages and monitors purchase orders (POs) for newly requested equipment, SAA furniture, and supplies; assists in renewal and cancellation of office equipment rental and maintenance contracts; performs receiving process for PGDM and other SAA Departments. Advises originating office when equipment is received; places items in storage; processes equipment returned from other Senate locations and restocks reusable items. Monitors and tracks incoming requests, retrieving orders according to quantity, barcode, while ensuring accuracy. Locates requested material in the warehouse by using a pick ticket (pull report) by location. Receives and stages Senate material in the proper location in at the warehouse by using put away reports, as well as closing pending procurement orders in SAA inventory tracking system. Provides support to offices in the packaging of oversized items for mail distribution, as well as providing support in ordering and delivering boxes for customers. Employs knowledge of USPS standards for appropriate packaging, labeling, weighing and addressing of priority packaging. Updates SAA inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices, POs, and contracts; keeps pending file of all equipment ordered; generates reports. Handles all aspects of flag processes with Senate customers, the Secretary of the Senate and AOC contacts, along with communication and tracking handled by other PGDM section participants to intake, fly, mail, and ensure billing accountability of order of flags flown over the US Capitol. Processes flag orders using job management applications and review each flag for correctness before delivery to the constituent. Uses the mail system to calculate the amount of postage using postal zip code and weight and ship each flag to the mailer. Other duties as assigned.
Requirements
Conditions of Employment
- For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://sen.gov/J5NY.
Qualifications
Required Work Experience
- One to three years of experience which provided familiarity with operation of office equipment and a basic understanding of inventory methods.
Required Special Skills/ Knowledge
- Knowledge of modern inventory control, materials management, and asset management practices.
- Knowledge of, or ability to learn procurement rules and regulations pertaining to Senate’s financial and inventory management systems.
- Knowledge of office equipment, computers and relevant software/Web applications, and spreadsheets and databases.
- Ability to work on stock picker elevated above 30’ above ground level.
- Ability to enter and keep accurate computerized records.
- Ability to test and make minor equipment repairs.
- Ability to understand and follow oral and written instructions.
- Ability to establish and maintain effective working relationships with supervisor, co-workers and customers.
- Physical strength, agility, and dexterity required to perform the work.
- Ability to learn traffic routes and the location of governmental buildings and installations in and around the Washington, D.C. area in confined spaces.
- Ability to communicate effectively.
- This position may require the incumbent to be available for sudden recall in response to emergency events affecting the Senate campus/community, which may include after-hour or weekend work, and to potentially deploy to alternate sites in support of the Senate’s contingency operations.
- Possession of a valid driver’s license for at least three years and a good driving record.
- Ability to work on stock picker elevated above 30’ above ground level.
- Pallet jack certification
Desired Qualifications
- Valid Forklift Certification with a commitment to maintaining certification.
- Proficiency in processing inventory requests, ensuring accuracy and efficiency.
- Familiarity with various shipping methods, enabling effective coordination of deliveries.
Working Conditions
- The person in this position needs to occasionally move, bend, crawl, stand for long durations.
- Frequently moves boxes/ equipment weighing less than 50 pounds for various needs.
- Work exposes the employee to excessive noise
- Work requires operation of powered industrial trucks (like forklift, pallet jacks, scissor lift etc.)
- Work requires employee to wearing uniforms
Education
High school diploma (or GED).
Additional information
The Sergeant at Arms is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email employment@saa.senate.gov with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Highly qualified candidates may be interviewed and a reference check conducted.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
You may be required to serve a probationary period. Subject to background/security investigation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applicants must apply for jobs online using this link: https://sen.gov/J5NY. Paper application materials, resumes and attachments that are sent via email, mail or brought in-person will not be considered or accepted. All applicants MUST attach their documents to the online employment application.
Agency contact information
Email
employment@saa.senate.gov
Address
U.S. Senate Sergeant at Arms
SH-142 Hart Senate Office Building
Washington, DC, Washington, DC 20001Next steps
Qualified candidates will be contacted directly.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
You may be required to serve a probationary period. Subject to background/security investigation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
