Medical (Veterinary) Administrative Assistant

The Medical Administrative Assistant is responsible for providing administrative veterinary support to ensure efficient operation of the shelter medical department through coordinating and tracking the flow of animals from intake to release.

Essential Functions:

· Data entry and management of PetPoint system

· Routinely maintain and update all animal records, including but not limited to:

• Intake information
• Tests performed and results
• Exam and medical records
• Surgeries scheduled/performed
• Foster care records
• Euthanasia records

· Print updated records and file accordingly

· Update all animal adoption folders, kennel cards, cage signage on a daily basis

· Coordinate and track the flow of shelter animals from intake through release

· Daily checks and updates for medical schedules

· Manage with foster coordinator for space allocation for foster placements and returns

· Assist medical department staff on occasion with limited department duties such as restraint for blood draw or maintenance of the reception/intake area

Position Requirements:

· Commitment to humane treatment of animals

· Exceptional word processing, data management, and report writing/reading skills

· Ability to learn new computer systems quickly and efficiently

· Mental capacity to store and retrieve information regularly

· Knowledge of health, behavioral conditions, and basic animal handling; or willingness to learn

· Knowledge of veterinary medical terms and processes; or willingness to learn

· Adhere to all organizational policies and procedures and safety standards

· Quickly learn and adapt to changes in policies, procedures, and safety standards

· Provide and record accurate information

· Ability to handle multiple tasks simultaneously

· Demonstrate flexible and efficient time management and ability to prioritize workload

· Operate multi-line phone system, basic office machinery, and computers

· Effective team work capabilities, and communication skills

· Maintain a positive and respectful attitude

· Problem solving skills

· Consistently report to work on time and prepared

Qualifications:

· Associates degree preferred; relevant job experience may be considered equivalent

· Minimum 2 years general work experience in a team environment

· Working knowledge of PetPoint computer system a plus; basic computer system experience required .

Physical Factors:

· Work performed in shelter environment, high exposure to animals, may require animal handling

· Potential exposure to zoonotic diseases, dangerous and fractious animals, high noise levels, wet surfaces, hazardous chemicals, and sharp objects

· Extended periods of sitting, standing, bending, stooping, reaching, and working outdoors in differing climate may be required

Job Type: Part-time

Pay: $16.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Paid time off
• Retirement plan

Schedule:

• Weekends as needed

Work Location: In person