Medical Secretary

JOB DEFINITION:

Responsible for assisting prescribing staff in the division with managing their caseload, schedule and required documentation. Assists prescribing staff with ensuring their caseload is accurate and up to date, that clients are seen within the required time frames, that documentation including notes and medical records are kept up to date, accurate and thorough and that documentation needed is obtained and available.

EDUCATION REQUIREMENTS:

Minimum high school diploma or equivalent, college degree preferred

REQUIRED EXPEREINCE AND QUALIFICATIONS:

Must have at least one-year experience in a professional office setting; experience in a psychiatric or medical clinic preferred. Must have excellent verbal and written communication, along with superior organizational skills, ability to multi-task and remain focused despite frequent interruption. Working knowledge of electronic health records and centralized scheduled technology preferred. Experience with Microsoft programs, including Excel, Word and Outlook required. Must be able to communicate effectively with staff, clients, family and outside agencies.

DUTIES AND RESPONSIBILITIES:

1. Ensure caseload is accurate and up to date in electronic health record monthly
2. Schedule and track clinical appointments based on client need and in accordance with CCBHC and Article 31 regulations
3. Notifying/reminding clients of scheduled appointments
4. Communicating schedule changes and adjustments with all necessary parties
5. Checking clinical notes daily to ensure they are completed
6. Coordinating with MA and RN's for clinical needs of clients including medications, prior authorizations and records
7. Contacting outside entities as requested by clinical staff to coordinate care for clients
8. Ensure all clinical documentation is completed including but not limited to, notes, psychiatric evaluations, treatment plans and vitals
9. Participate in meetings and working collaboratively with the multi-disciplinary team to meet the clinical needs of the clients and program
10. Maintaining professional customer service focus in all interactions with internal and external contacts
11. Assuming clerical responsibility on an as-needed basis, including answering the phone and documentation in the electronic health record
12. Identify and implement quality improvement trainings and activities as part of professional development goals
13. Complete QI Training during onboarding and participate in QI refresher training as needed.
14. Ability to cultivate a culture of inclusion for all employees that respects their individual strengths, views and experiences. A Culture that makes better decisions, drives innovation, and delivers better business results.
15. Additional duties as assigned

BENEFITS:

We offer an attractive and competitive benefits package for full time employees which includes but not limited to:

• Medical
• Dental
• Vision
• $0 Deductible Platinum Plus Medical Insurance Plan - 90% Employer Provided Benefit
• Flexible Spending Account
• 403(b) retirement plan
• Long Term and Short Term Disability
• Legal Plan
• Dependent Care Expense Account
• Life Insurance/Supplemental Life Insurance
• Pet Insurance
• HRA
• Training programs including a Mentorship program
• Employees may be eligible for Federal/Public Student Loan Forgiveness
• Career growth and Promotional opportunities
• Employee Perks and Discounts to Broadway shows and more

5 Personal Days, 10-20 Vacation Days, 12 Sick Days, 12 Company Paid Holidays-yearly and so much more.

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If interested please apply via this ad or fax your resume to HR DIRECTOR, CAROL OTERO at 516-396-0553.

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• Central Nassau Guidance & Counseling Services, inspires and catalyzes recovery for people living with mental health and substance use conditions through innovative and person-centered integrated clinical treatment, counseling, housing, and support services.
• Every job and every team at our agency plays a role in helping other Long Islanders live healthy and fulfilling lives.
• Engage your passion and CHOOSE a career & employer where you can use your vital energy to make a difference.

It is the policy of Central Nassau Guidance and Counseling Services, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Central Nassau Guidance and Counseling Services, Inc. prohibits any such discrimination or harassment.