Medical Records/Scheduler

Responsible for scheduling shifts for all nurses and nursing assistants as directed by the Director of nursing. Responds to requests for medical record information by insurance companies, Medicare, Medicaid, Veterans Administration (VA) or healthcare providers as authorized and in accordance with the Health Insurance Portability and Accountability Act (HIPAA) privacy and security requirements. Ensure medical records are properly completed, assembled, coded, signed, indexed, etc., before filing. Assure that medical records taken from the department are signed out and signed back in upon return to the department. Batch resident information into the computer and retrieve resident demographic information as appropriate or as instructed. Audit and review electronic health record (EHR) documentation for accuracy and completion. Maintain medical health records in a manner that is consistent with administrative, legal and regulatory requirements and best practices. Coordinate with hospital and admission office regarding proper ICD-10 (International Classification of Diseases-Tenth Revision) coding as acceptable for Patient Driven Payment Model (PDPM) and other reimbursement methodologies. Return incomplete records/charts to appropriate departments or personnel for correction. Facilitate the transportation, retrieval and delivery of medical records from nursing units, chart racks, therapy or other facility designated locations while safeguarding protected health information (PHI). File or input information into resident charts as requested.

Prepare purchase orders, solicit bid proposals and review requisitions for goods and services. Collaborate and confer with department supervisors and vendors to discuss defective or unacceptable goods or services and determine corrective action; maintain records for reconciliation. Negotiate, renegotiate and administer contracts with suppliers, vendors and other representatives as appropriate. Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities and the supplier’s reputation and history. Monitor changes affecting supply and demand by tracking market conditions, price trends or futures markets (i.e., gas price increase affecting shipping charges, etc.). Ensure that all approved vendors have a signed and dated Business Associate Agreement in accordance with facility established privacy policies and procedures. √ Ensure all purchase orders are properly prepared, signed and submitted as required.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• do you have 1 year of scheduling experience

Experience:

• Medical records: 1 year (Preferred)

Work Location: In person