Management Analyst, Sr

JOB DESCRIPTION
Position Open Until Filled
Salary Commensurate with Experience
Our culture in the Department of Atlanta Information Management (AIM) is rooted in our shared core values: Trust, accountability, collaboration, service, and integrity. The AIM team understands our role as a strategic partner to departments throughout the city; we strongly believe technology has the potential to elevate the City of Atlanta and is essential to moving the mayor's vision forward. With the effective use of technology, we become more efficient, more effective, and innovative. We become more capable of enhancing the experience of all affected by City government. AIM's mission is to advance Atlanta by being consistent in the delivery of innovative, reliable, secure, and user-focused technology solutions.
Our team members exemplify the shared core values above, so if you have these characteristics, consider joining us as we work to advance technology for the city, its esteemed citizens, and valued visitors.
Provides administrative and operational support to the Financial Administration division including financial processing, research, reporting, and analysis; processing of requisitions, purchase orders, and invoices; support in the open records and payroll processes; and general operational oversight as directed by the Chief Administrative Officer.
RESPONSIBILITIES
Major Duties and Responsibilities

• Provides administrative and operational support to the Financial Administration division including responsibility for overseeing the execution of programs and services related to payroll, open records inquiries, facility management, office administration, public information and special projects as directed by the Chief Administrative Officer.
• May participate in financial processing, research, reporting, and analysis; processing of requisitions, purchase orders, and invoices.
• Responsible for the timely and accurate processing of AIM invoices for payment.
• Responds to inquiries from AIM staff and external customers through a variety of vehicles including designated inboxes; conducts research as necessary to respond to inquiries and to ensure the integrity of internal processes.
• Notifies the Chief Administrative Officer of any issues arising that require executive disposition or approval.
• Assumes responsibility for monitoring administrative and operational processes using all available resources including reports and other data; provides appropriate notification of challenges resulting in process delays or failure to pay.
• Designs and prepares reports as directed; monitors standard reports on a weekly basis tracking transactions and providing routine status reports.
• Creates requisitions to obtain purchase orders (PO) on behalf of AIM; monitors the transaction(s) and engages Procurement as necessary ensuring that all departmental requirements for issuance of PO are met.
• Reconciles processed work by verifying that transactions are successfully executed and recorded within the ATLCloud system.
• May be assigned oversight of vendor accounts and invoice processing by reconciling against statements and/or other related transactions.
• Serves as liaison between AIM staff and financial administration division completing processes and providing status updates, as needed.
• Complies with instructions and deadlines for a successful financial year end closing.
• Works collaboratively with AIM staff and other members of the financial administration division including the Vendor Management Office (VMO) to ensure continuity of services, accuracy of financial information, and efficient processing of related transactions including requisitions and Purchase Intake forms, split-funded transactions, and legislation.
• Retrieves and summarizes financial data from various information systems for inclusion in reports, as necessary.
• Participates in the development and implementation of financial policies and standard operating procedures (SOP).
• May perform administrative and other duties as assigned in support of AIM's financial administrative division including the VMO.
• Works to expand understanding of financial processes, expense accounts, and City's expense accounting structure (fund, department/org, account, and function activity)

QUALIFICATIONS
Qualifications and Education Requirements
Bachelor's degree in accounting, finance, business or related field with a minimum of 5 years of experience; prior experience in governmental accounting and/or budgeting a plus.
Preferred Skills

• Strong verbal and written communication, organizational, management, interpersonal, and technical skills;
• Proficient in the use of Microsoft Excel and other tools in the MS Office Suite;
• Excellent organizational skills and attention to detail;
• Ability to read, understand and interpret reports and related materials.
• Ability to maintain confidential and meticulous records.

Additional Notes: Licensure or certification-none required