Maintenance Administrative Assistant

Maintenance Administrative Assistant

Position Description

Guittard Chocolate Company is an American-based chocolate maker and have made the world’s best chocolate for five generations. We are the oldest continuously family-owned chocolate company in the United States. The company was founded in 1868 and is headquartered in Burlingame, California.

The Maintenance Administrative Assistant role requires strong administrative skills and the ability to manage multiple tasks simultaneously. The key responsibilities will be to provide support to the maintenance department and ensure the smooth operation of daily activities. The position is a non-exempt, full-time, and fully benefited position and reports to the Maintenance Manager.

Responsibilities

• Assist with the coordination of maintenance activities, including scheduling repairs and preventive maintenance tasks.
• Track and maintain all permits, certifications, and licenses.
• Monitor and update maintenance records and databases to ensure accuracy and completeness.
• Coordinate with internal teams and external vendors to arrange for necessary repairs and inspections.
• Track and manage maintenance supplies, ensuring an adequate inventory is maintained.
• Monitor and track projects to ensure timely completion.
• Prepare reports and documents related to maintenance activities, such as work orders and maintenance schedules.
• Monitor the maintenance budget and ensure compliance.
• Provide administrative support to the maintenance team, including scheduling meetings and taking minutes.
• Assist with the procurement of maintenance supplies, consulting with suppliers and ensuring timely delivery.
• Other job-related duties as assigned.

Education and Skills

• High School diploma or GED required.
• Two (2) years of proven administrative experience, preferably in a maintenance or similar environment.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office Suite (particularly Excel) and Business Central.
• Basic understanding of maintenance processes and terminology.
• Ability to work independently and as part of a team.
• Attention to detail and accurate record-keeping skills.

Schedule: Monday to Friday 8:00 AM to 5:00 PM in the production facility

Guittard Chocolate Company is an equal opportunity employer that is committed to inclusion and diversity.

If you meet the qualifications above and are looking for an exciting opportunity to contribute to a dynamic team, we encourage you to apply.

Job Type: Full-time

Pay: From $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• understanding of maintenance processes and terminology: 2 years (Required)

Ability to Commute:

• Burlingame, CA 94010 (Required)

Work Location: In person