Logistics Coordinator

Logistics Coordinator

Essential Duties & Responsibilities:

Support of Internal Staff:

• Shipping docket ( google sheets ) management and fulfillment of shipping instructions
• Close shipping docket confirming everything has shipped and resolving pending issues
• Create pick sheets & packing slips for cross dock warehouses to process container shipping
• Work with cross dock locations to process shipments from the containers by booking FT / LTL / Small Package shipments
• Update packing slips / Tracking / Costs
• Work with our CSR’s on real time shipment updates / concerns
• Resolve questions / concerns / issues with the cross dock location
• Vet vendor shipping invoices on that are booked for Full Trailer and local delivery to confirm costs match the approved rate for that move out of the Cross Dock Location
• Book 3rd Party BOL’s for CSR’s & our Warehouse
• Book 3rd Party UPS small pack for CSR’s
• Quote BOL shipping costs from Warehouse / Crossdock
• Help resolve pick up/ delivery issues on shipments
• Cross Train within the Logistics and Warehouse staff for coverage when coworkers are out of office.
• Proactively resolve issues with a variety of carriers to expedite delivery, locate missing items, and overcome daily challenges of a complex logistics program

Logistic Responsibilities:

• Receive in consolidated freight shipments
• Breakdown shipments and create shipments as pallet or parcel shipments based on client needs and warehouse SOP for shipment sizes
• Operate Forklift
• Load trucks for outbound shipments
• Update inventory of stored times and Pick Pack stock
• Create shipping BOL’s and paperwork for LTL & FT dispatches
• Set up and book UPS, FedEx, & DHL parcel shipments
• Create pre alert notices for shipments for involved parties and own shipments from pick up to successful delivery
• Monitor and resolve issues with delivery
• Maintain internal KPI statistics for monthly reports
• Audit and code freight bills for payment with appropriate general ledger account numbers
• Monitor outgoing shipments - be sure all product picked up and in transit and proactively address issues
• Coordinate with vendor(s) for pick up times and consignees for delivery
• Be aware of and ensure product is build to Distribution specifications and delivery requirements
• Focus on process and system refinement

Additional Responsibilities:

Duties as assigned by management, this could include, but not limited to; responsibility to cross train with other operations representatives on each other’s areas of responsibility to further gain experience for advancement.

Requirements:

• Bachelor’s or Associate's Degree or related experience in lieu of a degree
• Two + years of progressive logistics experience in a similar role or recently graduated with a relevant degree
• Computer Skills
• Competency with Office Software including Google docs / spreadsheets / FedEx.com / UPS.com / 3pl Booking sites
• Experience in a small to midsize company is preferred but not required
• Experienced and skilled with production and logistics software platforms
• Strong organizational skills related to operations
• Ability to work within a team as well as independently in a fast-paced environment.
• Ability to follow direction
• Exceptional conflict resolution and negotiation skills
• Excellent oral and written communication skills
• Willingness to learn

Skills and Competencies

• Customer Focus
• Communication
• Energy and Urgency
• Team Work
• Quality Orientation
• Problem Solving
• Accountability and Dependability
• Operating Office Equipment
• Ethics and Integrity
• High Organizational Skills