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Form of workDepartment LAW LIBRARY (BL-LAWL-IUBLA) Department Information The Jerome Hall Law Library of the Indiana University Maurer School of law is an exceptional place to work. In addition to a world-class collection of legal materials and outstanding librarians and staff, we offer a friendly work environment in a beautiful space. The Law Library is committed to hiring and developing staff with diverse backgrounds and life experiences.
Job Summary Department-Specific Responsibilities Acts as the Financial and Administrative Coordinator of IU Maurer School of Law Jerome Hall Law Library, providing exceptional service to librarians, staff, and students. Processes all invoices for materials purchased for the library collection in the integrated library system(SirsiDynix), and communicates with vendors when there are financial or logistical issues. Maintains library's financial records.
Monitors entire library facility and furnishings for problems; arranges and monitors cleaning, maintenance, repair, and similar projects. Monitors and procures library supplies and other items as needed. Processes travel and other expense reimbursements for 8 librarians.
Monitors shared calendar and librarian time off. Provides administrative support to Law Library Director. Works closely with Maurer Law School business office.
General Responsibilities Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow. Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services. Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
Purchases and maintains office supplies and equipment, as well as budget expense control. May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance. May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.
May work on office projects engaging others to collaborate and accountable to see through to completion. May perform other duties related to maintaining an internal website and/or working with social media. Qualifications Combinations of related education and experience may be considered.
Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required High school diploma or equivalent (such as HSED or GED) Preferred Some college WORK EXPERIENCE Required 4 years of relevant experience SKILLS Required Proficient communication skills Effective interpersonal skills Excellent organizational skills Demonstrates ability to maintain confidential information Demonstrates excellent judgment and decision making skills Maintains a high degree of professionalism Ability to simultaneously handle multiple priorities Demonstrates time management and priority setting skills Ability to lead/manage others Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.
The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Bloomington, Indiana Advertised Salary Salary is $40,019.20 annually.
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP) Learn more about our benefits by reviewing our online Benefits Brochure. Job Classification Career Level: Mastery FLSA: Nonexempt Job Function: General Administration Job Family: Administrative Generalist Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date.
This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.
Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.
See Indiana University's Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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