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SalaryJob Title: Administrative Assistant VII
Summary Description: The Administrative Assistant provides high quality, collaborative, and professional support to one or more executives and their direct reports. Providing this level of support requires discretion, confidentiality, a good understanding of technical and business vocabulary, the ability to network with key contacts outside the department, and a detailed knowledge of Leprino’s operations, procedures, and people. This position maintains an elevated level of organization and effective communication amongst the department, while providing superior internal customer service to the division officers and staff. This position gathers, compiles, verifies, and analyzes information for the Plant Manager’s use in documents such as KPI reports, business performance summaries, memos, letters, speeches, presentations, and plant communications. In additional the position coordinates actions and activities with other clerks and administrators
Coordination
- Manages and coordinates the administrative and logistical details associated with the day-to-day operations of the Plant Manager
- Documents and distributes high-level information in a confidential manner.
- Coordinates events and travel as they arise.
- Facilitates and reconciles expense transactions. Prepares and submits expense reports for core leaders. Identifies and codes purchase orders for department and submits to correct approver. Purchases department supplies and reconciles monthly P-Card expenses. Maintains and replenishes department supplies and reconciles monthly P-Card expenses.
- Processes and audits expenses for executive and direct reports to ensure departmental activities are conducted within established budgets.
- Maintains the security of the executives’ records and files (both electronic and paper).
40%
Meeting Support
- Coordinates Plant Manager calendar, 1:1 weekly or monthly meetings with department head and direct reports. Prepares agendas, circulates minute notes, and ensures action item follow ups for each meeting.
- Organizes and coordinates logistical arrangements and oversees planning and financial accountability for division and department meetings and events. Organizes and coordinates individual functions and other meetings as requested.
30%
Annual Activities
- Provides Project Management support for numerous events and special projects. Plans, and coordinates presentations, disseminates information, and organizes special events.
- Acts as a liaison for HR special projects.
10%
& Project Support
- Provides Project Management support for numerous events and special projects. Plans, and coordinates presentations, disseminates information, and organizes special events.
- Acts as a liaison for HR special projects.
10%
Routine Reports
- Arranges and compiles weekly departmental reports by printing, sorting, and distributing to Plant Manager and other leaders. Supports Controller with various plant reports as needed.
10%
Minimum Qualifications & Experience:
- Requires a high school diploma or GED
- 2+ years of administrative-related work experience
- Proficient experience with Office365 (including Outlook, Word, Excel, and PowerPoint); and can adequately troubleshoot questions
- Experience with different office equipment, including printers, copiers and fax machines
Knowledge, Skills & Abilities/Competencies:
- Ability to effectively interact with all types and levels of individuals, both internally and externally
- Ability to provide outstanding and professional customer service by interacting with the executive and direct reports
- Ability to exercise sound judgement and discretion for all confidential and sensitive matters.
- Ability to meet deadlines with all assigned tasks, reports, and projects
- Ability to streamline processes to reduce time impact on daily activities
- Ability to self-lead in a fast-paced environment by reprioritizing and strategizing time based on needs
- Ability to anticipate the requirements of a project to complete it in a thorough and efficient manner
- Ability to strategize with other Executive Admins for best practices, schedule hurdles and business documentation
- Ability to use professional concepts and company objectives to resolve complex issues in creative and effective ways
- Ability to screen phone calls to determine level of importance and to refer calls for appropriate resolution
- Ability to self-lead in a fast-paced environment by reprioritizing and strategizing time based on needs
- Ability to stay focused, efficient, and effective while managing multiple priorities
- General understanding of accounting principles
- Ability to use professional concepts and company objectives to resolve complex issues in creative and effective ways
- Outstanding organizational, and customer service skills
- Excellent interpersonal, written, and verbal communication skills
Pay range min: $26.72 to mid of $30.73/hour
Leprino Foods Company utilizes the services of Psychemedics to perform our Hair Follicle Drug Testing. Additional information about this process can be obtained at www.psychemedics.com
Leprino Foods Company supports a drug-free workplace and is an EEO/Affirmative Action Employer – M/F/Disability/Veteran
