Legal Secretary/Office Assistant

Legal Secretary / Office Assistant Position:

We are seeking a Legal Secretary/Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success, while working in an engaging and supportive environment.

Responsibilities:

1. Opening firm doors at 8:30am
2. Answer inbound telephone calls
3. Develop and implement organized filing systems
4. Perform all other office tasks
5. Handle organizational and clerical support tasks (such as scanning, naming and filing case specific document)
6. Data input and managing electronic filing system (Data input into electronic case management system)
7. Assist Attorneys with scheduling appointments, including depositions and meditations.
8. Assisting Attorneys and Paralegals with calendar management, including entering dates, determining firms open availability and confirming scheduled dates.
9. Assist Paralegal with requesting medical records and bills from providers.
10. Formatting legal documents for Attorneys and Paralegals such as Interrogatories, Request for Production, other miscellaneous pleadings
11. Assisting with building Pre-Litigation cases, such as sending requests, mailing letters, and speaking with clients to obtain/provide updates.
12. Assist with preparing and submitting authorizations to correct entities for collection of needed client record(s).

Qualifications:

1. Previous experience in office administration or other related fields.
2. Ability to balance daily workload while prioritizing assigned tasks.
3. Excellent written and verbal communication skills.
4. Strong attention to detail with ability to properly document files.
5. Ability to self-assess and ask for assistance with tasks when needed.
6. ​Strong organizational skills
7. Proficient with Word processing applications
8. Prior Law Firm experience is necessary, with a preferred preference for experience in a Personal Injury Law Firm