Legal Secretary

Success is always within your reach at Locke Lord.
Locke Lord is a premier full-service law firm that has earned a solid reputation for complex litigation, regulatory and transactional work on behalf of clients in important and growing industry sectors around the world.
At Locke Lord, our diverse and inclusive culture of collegiality and collaboration - core values of the Firm - across all of our offices and practices is ultimately reflected in our client experience by culminating in a deep understanding of our clients' businesses.
Locke Lord is proud to uphold a collective sense of integrity. Our Firm invests in your professional growth, whether you are a seasoned professional or a recent graduate. In addition to lawyers, we hire problem solvers to deliver creative solutions across numerous disciplines, including marketing, technology, accounting, human resources, practice support and office services. We reward our employees with a team oriented work environment, competitive salaries, and a comprehensive benefits program.
General Statement of Duties:
The Atlanta office of Locke Lord LLP has an immediate opening for a Legal Secretary. This position provides all aspects of administrative support to attorneys within the Atlanta office.
Duties & Responsibilities:

• Provide general secretarial support to assigned attorney(s) which may include typing and drafting documents, billing, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail
• Work with sensitive, confidential information and ensure that day to day support for the team runs smoothly and effectively
• Prepare legal documents, correspondence, memos, letters, and reports
• Assist with drafting and preparing documents such as petitions, motions, and interrogatories
• Establish and maintain files, entering data into a case management system
• Transcribe all correspondence and take dictation as necessary
• Send and retrieve documents from the Records Department as needed and follow work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters
• Assume accountability for incoming and outgoing calls including handling routine inquires for both internal and external contacts
• Maintain attorney(s) contact lists as requested
• Arrange all aspects of both internal and external client meetings and conferences
• Coordinate all business-related travel arrangements for direct report attorneys and actively communicate changes or reminders as needed
• Maintain familiarity with legal terminology, state and federal court filing rules, basic legal procedure, and law firm document protocol
• Support and cultivate service standards as expected by the Firm
• Record, edit, and submit timesheets through Elite time and billing system, as needed and directed
• Take the initiative to orient new employees, secretaries and associates regarding Firm processes and procedures
• Take initiative to build on existing skills through both self-directed development as well as Firm sponsored training programs
• Perform other duties and responsibilities as assigned

Education & Experience:

• Bachelor's Degree required
• 2 - 5 years of legal administrative or secretarial experience in a fast-paced organization, experience working with litigation a plus
• Excellent computer skills and intermediate to advanced proficiency with word processing, spreadsheets, Internet, presentation and time and billing software
• Effective oral and writing communication skills with strong knowledge of grammar, spelling and punctuation
• Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles
• Proactively work with others to support efforts within a department or function of the Firm
• Maintain current knowledge of trends and developments affecting the area of specialization
• Ensure a high level of service when interacting with clients, opposing counsel and other related internal and external contacts
• Maintain discretion and sound judgment when interacting with others both external and internal to the Firm
• Assume a helpful, proactive and professional manner at all times when dealing with both internal and external clients
• Support teamwork, not only within the practice area, but also in the Firm as a whole

Additional Information:
Supervisory Responsibility - This position does not have any supervisory responsibilities.
Work Environment - This position operates in a professional office environment.
Position Type/Expected Work Hours - This is a full-time non-exempt position. Days and hours of work are Monday through Friday, 9:30 a.m. to 6:00 p.m. Overtime may be required as job duties demand.
Travel - Little to no travel is expected for this position.
Locke Lord LLP is an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, color, religious creed, sex, national origin, citizenship status, ancestry, age, sexual orientation, gender identity or expression, marital status, domestic partner status, civil union status, genetic information, disability, veteran status or other classifications that are deemed to be protected under federal, state and/or local laws. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.