Legal Assistant
Hinshaw & Culbertson LLP, a national law firm, currently has a full-time employment opportunity for a Legal Assistant (Secretary) in our Fort Lauderdale office. We offer competitive compensation and an excellent benefits package.
Position Summary:
Our Fort Lauderdale office is looking for a litigation Legal Secretary with at least 5 years of experience as a secretary in a law firm and 2 years of experience in insurance services. This individual will be responsible for providing excellent client/customer service and will support more than one attorney. Applicants without experience as a Legal Secretary in a law firm will not be considered.
Duties and Responsibilities:
- Type, edit, e-File pleadings and compose correspondence, including letters, memoranda and other documents.
- Heavy scheduling for depositions, hearings, meetings, etc.
- Update and maintain databases (i.e., e-mail lists, I-Create information and client matter lists).
- Interact with clients, visitors and attorneys/staff from other Hinshaw offices.
- Open new files, check conflicts of interest, and maintain all client and general files.
- Make appointments and travel arrangements; maintain calendar and deadline reminder system.
- Assist billing department in processing monthly client invoices.
- Process vendor invoices for payment.
- Enter attorneys' expenses.
- Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.
- Ideal candidate will have 5+ years of litigation experience as a Legal Secretary, with a background minimum of 2 years in Insurance Services/Defense.
- Working knowledge and experience in e-filing in both state and federal court systems.
- Strong organizational skills with an exceptional attention to detail.
- Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities, including clients of the firm.
- Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
- Must be able to maintain a high degree of confidentiality, and consistently produce high-quality work product.