Legal Secretary

https://branchlegalservices.my.canva.site/vacancy-legal-secretary

We are looking for a highly organized and detail-oriented individual to come aboard our growing law firm as a Part-time Legal Secretary.

In this role, you will play a crucial part in supporting attorney and contributing to the efficient functioning of our legal operations.

If this sounds like you, read on!

Essential Job Functions

• Client Intake. Managing the client intake process, including gathering necessary information and documentation.
• Client Onboarding. Facilitating the smooth onboarding of new clients, ensuring all required details are accurately recorded.
• File Management. Maintaining an organized and secure filing system for legal documents, ensuring accessibility and compliance with data protection regulations. Overseeing document retrieval and archival processes.
• Scheduling. Efficiently managing attorney schedules, coordinating appointments, and ensuring deadlines are met.
• Client Communication. Streamlining communication between clients and attorneys to optimize time management. Addressing client inquiries and concerns with courtesy and efficiency.
• Office Memos. Crafting clear and concise office memos to document key points, legal research, and case updates. Providing attorneys with well-organized summaries for informed decision-making.
• Project Planning. Collaborating with attorneys to assist in project planning and ensuring all necessary resources are allocated appropriately. Contributing to the development and implementation of effective project management strategies.
• Trial Preparation. Assisting in the preparation for trials by organizing case materials, coordinating witness schedules, and managing logistical details. Providing valuable support during critical phases of legal proceedings.
• Communication Across Various Platforms. Engaging in effective communication via email, text, phone calls, mail, and fax with prospective clients, other attorneys, court staff, partners, and stakeholders.
• Business Operation Processes. Developing comprehensive business operation processes, including process maps and manuals, to enhance efficiency and standardize procedures.
• Routine Audits. Conducting ongoing evaluations of processes and workflows to identify areas for improvement and implementing enhancements as needed.
• Innovation. Proactively seeking feedback and adapting to evolving needs within the legal practice.

By embracing these responsibilities, you will play a crucial role in contributing to the success and efficiency of our legal team, ensuring exceptional service to our clients and streamlined operations within the firm.

Education and Qualifications

• High school diploma or equivalent
• Strong administrative and organizational skills
• Excellent written and verbal communication skills
• Proficient in using office software (e.g., word processing, spreadsheets, email)
• High level of attention to detail for accurate document drafting and record-keeping
• Effective time management skills to prioritize tasks and meet deadlines
• Strong customer service skills for professional interactions with clients
• Ability to maintain strict confidentiality regarding client information and legal matters
• Ability to think critically and solve problems efficiently
• Flexibility and openness to learning new processes and information.
• Ability to swiftly transition between task with minimal disruption, maintaining focus and productivity throughout

Preferred Qualification

• Associate degree or certification in legal studies, paralegal studies, or a related field.
• Previous experience as a secretary or in a legal support role
• Familiarity with legal case management software and other productivity platforms
• Experience in project planning and coordination

We are committed to creating a diverse and inclusive workplace. Candidates with equivalent qualifications and experiences are encouraged to apply. If you meet the required qualifications and possess some or all of the preferred qualifications, we invite you to apply and contribute to the success of our legal practice.

Compensation and Benefits

• Starting at $15 hour
• Remote!
• Bonus eligible
• Professional development
• Career advancement opportunities

This Legal Secretary position is more than just a job; it's a gateway to a dynamic career where your skills are valued, and your aspirations are supported. Join us in a workplace that fosters growth, recognizes your contribution, and offers the flexibility you deserve.

Ready to take the next step in your legal career? Apply now and be part of a team where your success is our priority!'

Working at our law firm is a unique and rewarding experience, setting us apart as an employer of choice. Here's what makes our law firm the best place to work:

• Creativity and Resourcefulness. Our legal professionals are encouraged to think outside the box, explore innovative solutions, and contribute fresh ideas to enhance our legal services.
• Innovation and Technology. Our firm embraces cutting-edge technologies to streamline processes and improve efficiency.
• Continuous Education. Our commitment to continuous education includes ongoing training programs, workshops, and access to resources that keep our legal professionals informed
• Learning from Experience and Opportunity.Team members have the opportunity to learn from real-world experiences, collaborating on diverse cases and projects. We provide a supportive environment for professional growth, enabling individuals to expand their skills and expertise.
• Remote Law Firm on the Rise. As a forward-thinking law firm, we have embraced the remote work model. Our commitment to flexibility allows our team to achieve a work-life balance while contributing to the success of our firm. With plans to expand, we offer exciting opportunities for remote professionals looking to be part of our growing team.
• Plans to Expand. Joining our firm means being part of an organization with ambitious growth plans. As we expand, our team members can look forward to new challenges, opportunities for advancement, and the chance to contribute to the success of a thriving legal practice.

At our law firm, we believe in creating a workplace that celebrates innovation, fosters continuous learning, and provides a platform for professional growth. Join us on this exciting journey, where your creativity and dedication will be valued, and your contributions will play a pivotal role in shaping the future of our dynamic and expanding legal team.

Working Conditions

Hours of work

Part-time 15-25 hours a week.

Office Hours – Monday - Friday (9am-5pm CT)

Flexible hours*

Overtime expectations

Employees may be offered or expected to work overtime during busy periods, such as before trial dates, when there are significant document filings, or when urgent matters arise.

Work environment

Employees are empowered to work where they are most inspired.

Travel requirements

None

On-call responsibilities

None

How to Apply

Join Our Team at Branch Legal Services!

If you're ready to take your career to new heights and make a real impact in the legal field, we want to hear from you!

To submit your interest for this exciting position, we invite you to showcase your creativity and professionalism by crafting an email to donna@branchlegalservices.net. Here's your chance to stand out from the crowd and demonstrate why you're the perfect fit for our team.

In your email, feel free to include any of the following:

• A brief introduction highlighting your experience and what sets you apart
• Examples of your proudest achievements or projects
• Your innovative ideas for enhancing legal administrative processes
• Why you're passionate about working at Branch Legal Services
• Any additional information or insights you believe would be valuable

At Branch Legal Services, we value diversity, creativity, and collaboration. We're committed to fostering a supportive and inclusive work environment where every team member has the opportunity to thrive and grow.

Don't miss this chance to join a forward-thinking team and make a difference in the legal industry. Submit your interest today and let your talents shine!

We look forward to hearing from you,

Donna Branch, Esq.

donna@branchlegalservices.net

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Vision insurance

Travel requirement:

• No travel

Work Location: Remote