Legal Assistant

Book Law LLP, a distinguished employment law firm based in New York City, is actively seeking a skilled and experienced Legal Assistant - Administration to join our dynamic team.

As a trusted advisor to businesses, Book Law prides itself on counseling and assisting employers in all facets of employment law, including HR compliance and other employment-related matters. Our goal is to ensure that our clients avoid the necessity of litigation and DOL/EEOC related actions, and where that route becomes unavailable, to defend our clients vigorously while maintaining high ethical standards.

Generally, the Firm Administrator position entails a number of crucial administrative responsibilities, such as:

• Calendar Management: Manage attorneys' calendars (including deadlines), schedule appointments, Zooms and other meetings, conferences, coordinating with internal and external parties as necessary.

• File Management: Organize and maintain electronic files, ensuring proper indexing, labeling, and storage of legal documents, correspondences, and case-related materials.

• Client Support: Assist in managing client relationships by addressing inquiries, providing updates on case status, and maintaining open lines of communication to ensure client satisfaction.

• Court Filings: File legal documents with courts and administrative agencies.

• Billing and Timekeeping: Assist with billing tasks, including the preparation of client invoices, tracking attorney time entries, and maintaining accurate billing records. Send client invoices along with follow-up.

• Administrative Support: Provide general administrative support for the firm.

Qualifications:

• Education: High school diploma or equivalent.

• Experience: Minimum of 2 years’ experience working as a Legal Assistant in an administrative role in a law firm, with exposure to litigation and other practice areas.

• Knowledge: Strong understanding of legal terminology.

• Technical Skills: Strong proficiency in Clio, NetDocuments preferred (document management systems, timekeeping software), MS Office Suite (Word, Excel, Outlook, PowerPoint).

• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with clients, attorneys, and colleagues.

• Organization and Attention to Detail: Exceptional organizational skills and attention to detail to manage multiple tasks simultaneously, prioritize work effectively, and meet deadlines.

• Confidentiality: Ability to handle sensitive and confidential information with utmost discretion and professionalism.

• Collaboration: Strong team player with the ability to work collaboratively in a fast-paced environment, supporting attorneys and legal staff as needed.

At our firm, you will join a collegial, family-friendly culture that values respect, diversity, and inclusivity, offering a supportive and enriching environment for our employees. We are an equal opportunity employer. We encourage diversity and are dedicated to cultivating an inclusive environment for all employees.

This is a full-time position. Competitive salary ($50K to $60K+).

Email to BookAdmin@BookLawLLP.com

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: Hybrid remote in New York, NY 10036