Address
Form of workJob Description
Description
Responsibilities
Required Education, Experience & Skills
Managerial/Supervisory Responsibilities
More...
This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.
The New York Public LibrarySalary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Overview
We are looking for a committed, organized individual to join our team as a Paralegal, responsible for supporting the Legal Department with a wide range of legal and administrative support including employment matters, contracts, intellectual property, real estate, corporate governance, third-party information requests (subpoenas), privacy & compliance, and other matters across the Library. You should be an experienced, highly motivated team player ready to play a key role across a wide variety of legal areas. Supporting a team of three attorneys, you should be a collaborative and results-oriented individual with the ability to manage and complete multiple, disparate tasks.
We are looking for someone we can count on to:
We are looking for a committed, organized individual to join our team as a Paralegal, responsible for supporting the Legal Department with a wide range of legal and administrative support including employment matters, contracts, intellectual property, real estate, corporate governance, third-party information requests (subpoenas), privacy & compliance, and other matters across the Library. You should be an experienced, highly motivated team player ready to play a key role across a wide variety of legal areas. Supporting a team of three attorneys, you should be a collaborative and results-oriented individual with the ability to manage and complete multiple, disparate tasks.
We are looking for someone we can count on to:
Own:
- The coordination of internal client intake and follow-up, and track resolution with the team’s attorneys
- Drafting and editing of straightforward legal documents
- The administrative tasks of the legal team, including both physical and electronic document management and matter calendaring
Teach:
- Internal clients how to present matters to the attorneys for review
- Team members how to more effectively and efficiently use the newly-launched document management system
Learn:
- The complexities and diversity of matters faced by an in-house legal team at a library
- Internal procedures and policies that guide the work of the Library
Improve:
- Procedures related to the document management system
- Procedures responding to subpoenas, court orders and discovery requests
- Internal client management
Some expectations for this role are that within:
1 month, this person will:
- Become familiar with the organizational structure of the Library and its leadership
- Begin to upload and organize new matters within the document management system
- Learn and utilize Library system (Workday) for payment of invoices, particularly paying and tracking outside counsel invoices
3 months, this person will:
- Draft and review requested changes to licenses, releases and agreements
- Understand and continue to learn about systems and procedures related to procurement and accounts payable
6 months and beyond, this person will:
- Recommend changes in procedures to improve the administrative functions of the Legal Department, including matter intake procedures and document management
- Be fully engaged with the team’s initiatives and work
Responsibilities
- Assist the lawyers in reviewing, drafting and preparing legal documents, other legal correspondences, and minutes of the Board of Trustees
- Perform general administrative tasks, record management, and budgeting
- Assist in recruitment, onboarding and training of office staff, interns, externs and fellows
- Assist in developing and implementing internal policies and procedures for functioning of the department
- Facilitate effective communication within the department and with external parties
- Notarizing documents
- Perform other related duties as required
Required Education, Experience & Skills
Required Education & Certifications
- Bachelor’s Degree in Legal Studies, Paralegal Studies or related field; equivalent experience considered
- Paralegal Certification preferred
- New York notary public Commission, or willingness to apply for commission upon hire
Required Experience
- 5+ years of experience supporting senior level staff – experience working in a law firm, agency, or legal department strongly preferred
- 5+ years of paralegal-type experience; must have an ability to read and interpret legal documents, forms and procedures
Required Skills
- Proficiency with Microsoft Office Suite and Google Workspace
- Excellent organizational and multitasking skills
- Proven experience in office management, preferably in a legal setting
- Strong knowledge of legal procedures, terminology and compliance requirements
- Effective communications and interpersonal skills
- Ability to work in an environment where confidentiality is critical
- Familiarity with financial management and budget
- Have a strong customer service orientation
Managerial/Supervisory Responsibilities
None; although will serve as liaison with Legal Page
More...
Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
All team members are expected and encouraged to embody the NYPL Core Values:
- Be Helpful to patrons and colleagues
- Be Resourceful in solving problems
- Be Curious in all aspects of your work
- Be Welcoming and Inclusive
Work Environment
- Work is typically performed in an office setting
Physical Duties
- Limited physical effort is required
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role
Pre-PlacementPhysical Required?
No
Union/Non Union
Non-Union
FLSA Status
Non-Exempt
Schedule
No
Union/Non Union
Non-Union
FLSA Status
Non-Exempt
Schedule
- 9am-5pm, 35 hours per week; evenings and weekends as required
- This is a hybrid role - a minimum of 3 days on-site and 2 days remote
This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.
The New York Public LibrarySalary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Union Salaries are determined by collective bargaining agreement(s).
