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SalaryThis position is located in Nassau County. The base salary will include an additional $3,087 per year in location pay.
NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Non-Competitive Minimum Qualifications:
An associate degree (or higher) in in a paralegal/Legal Assistant program or a certificate in a paralegal/Legal Assistant program where the degree was granted from a regionally accredited college or university, or college or university accredited by the Accrediting Council for Independent Colleges and Schools (ACICS), or one approved by the American Bar Association (ABA).
Substitution: Graduation from an accredited (ABA approved) law school with a degree required for NYS Bar admittance will be accepted as meeting educational requirements.
For appointment to this title, you must provide proof of an associate degree (or higher) in a paralegal/Legal Assistant program OR a certificate (or higher) in a paralegal/Legal Assistant program where either the degree or certificate was granted from a regionally accredited college or university, or college or university accredited by the Accrediting Council for Independent Colleges and Schools (ACICS), or one approved by the American Bar Association (ABA).
Non-qualifying degrees include, but are not limited to, degrees in Criminal Justice, Legal Studies, Liberal Arts, Political Science, Business Administration and Business Management.
CURRENT NYS EMPLOYEE: Reachable on the Department of Civil Service eligible list for Legal Assistant 1 or permanent or contingent-permanent status as a Legal Assistant 1 or eligible to transfer.
Duties:
- Prepare, file, and serve legal documents, including but not limited to Notices of Entry from draft text using the correct legal format.
- Keep records calendar in order to meet court-specified deadlines for document filing.
- Maintain and update case files.
- Proofread documents for correct legal terminology, context, spelling, grammar and punctuation, and question issues of law which appear unclear.
- Maintain contact with court personnel to set up court dates, serve papers in a legally sufficient and timely manner, and keep abreast of changes in filing and format requirements.
- Assist with e-filing documents in NYSCEF and monitoring section cases in NYSCEF.
- Assemble motion exhibits, appellate briefs, and appendices.
- Prepare initial UI appeal case files.
- Maintain and/or oversee tracking systems, calendars, and reporting systems.
- Open and close files or cases and/or oversee the process of opening, closing, and archiving files and cases.
- Perform activities related to docketing, and placement of court-related activities in NYMatters and on an attorney's calendar.
- Answer routine questions from the public.
- Prepare reports as requested.
- Provide support including answering phone calls, processing mail, etc.
- Perform other duties as assigned.
Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules.
The agency's hours of operation are Monday through Friday, between 8:00 am and 5:30 pm (37.5 hours/week).
Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.
