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Form of workShawano County is organized according to Chapter 59 of the Wisconsin Statutes. The following is the County's Mission Statement and Policy on Quality:
"The primary mission of Shawano County is to provide all County citizens with cost-effective, prompt and high quality County services. Quality is the extent to which a product or service conforms to requirements and meets or exceeds customer expectations."
*It is the policy of Shawano County to recruit and select the most qualified persons for positions in the County's service. Recruitment and selection shall be conducted in an affirmative manner which ensures open competition and provides equal employment opportunity as protected by state or federal law. If you need any accommodations during the recruitment or employment process because of a disability, please notify Human Resources to ensure appropriate accommodations can be made.
Shawano County is pleased to offer our full-time employees (30+ hours/week) a comprehensive benefits package including:
- Paid Time Off - Earn just under 5 weeks in your first year when working 40 hours/week
- Nine (9) Paid Holidays
- Health Insurance including vision coverage
- County-funded Health Reimbursement Account
- Prescription Drug Plan
- Gym Membership Discounts
- Flexible Spending Accounts (medical and dependent)
- Dental Insurance
- Long and Short-Term Disability
- Critical Illness and Accident Insurance
- Employee Assistance Program
- Life Insurance
- State Pension Plan
- Deferred Compensation (457) Retirement Plans
- Paid Time Off
- Paid Holidays
- Life Insurance
- State Pension Plan
- Gym Membership Discounts
- Employee Assistance Program
Job Summary
Under limited supervision, this 24-hour per week position performs complex secretarial, record keeping, computer entry and clerical support duties; this class involves the performance of varied secretarial and administrative tasks requiring the knowledge of functions and procedures relating to the Land Conservation Department and all local, Regional, State and Federal programs it administers; handle correspondence, prepare and maintain records, perform receptionist duties, type, file, operate and maintain a variety of office equipment and a knowledge of computer programs. Position involves working with technical employees, the Land Conservation Committee; other county employees, elected and appointed officials (town, city, village county, state, and federal), business people, UWEX and USDA personnel and the general public.
Essential Duties & Responsibilities:
- Performs secretarial and administrative duties, such as typing letters, memos, reports, and forms from clear copy or rough draft. Also calculates and maintains expenditure vouchers, mileage vouchers, per Diems, mail and mailings for the department, and arranges adequate rooms and facilities for meetings. Maintains files for all of the above. Waits on customers as needed.
- Acts as receptionist for the Land Conservation Department. Provides general information to the public.
- Assist County Conservationist with the calculations and preparation of budget drafts and grant requests. Collaborate with Conservation Technicians regarding budget needs.
- Capable of assisting LCD staff and customer requests for permits through the County Livestock Waste Management Ordinance and Livestock Facility Licensing Ordinance.
- Uses the county public access computer system to provide property information to various clients as it relates to LCD programs.
- Assists with preparing cost-share contracts for county, state and federal programs.
- Assists with preparation and mailing of notices of public informational meetings, meeting agendas for Land Conservation Committee and any ad hoc committees. Post said notices per policy. Taking, transcribing and distributes meeting minutes.
- Provide program support for the Land Conservation Staff. This includes, but is not limited to: designing, editing, and proofreading of education and communication materials, educational brochures, flyers, newsletters, surveys, reports, and power point presentation utilizing a full scope of software including, but not limited to, Adobe Acrobat Pro, Microsoft Word, Excel and Publisher.
- Maintains clerical and accounting records. Maintain inventory of and order all office supplies, forms, and printing and office equipment as needed for the Department.
- Works with Technology Services staff to maintain and update the Land Conservation Department (LCD) web page as requested by LCD staff.
- Responsible for assisting the County Conservationist in Workload Analysis, Joint Grant Application and the Annual Reports for Shawano County, Department of Natural Resources, Department of Agriculture Trade and Consumer Protection, Natural Resource Conservation Service or any other required programs administered by the LCD. This requires accurate tracking of projects, contracts, bills and receipts. Responsible for updating spreadsheets & data base for each program as needed.
- Responds to clientele in absence of the LCD staff. Acts as information and referral source for questions and concerns related to the program areas.
- Provides program assistance and other supportive services that include: developing, designing, editing and proofreading of workshop materials, brochures, surveys and reports.
- Processes and assists with registration for workshops and conferences; organizes materials for training and workshops.
- Responsible for tracking receipts of advances and payments, and depositing payments into appropriate account(s) with the County Treasurer from county, state and federal programs.
-Assists department staff with implementation of the county Land & Water Resource Management Plan and Invasive Species Strategic Management Plan.
- Communicates with LCD staff and maintains Farmland Preservation Program records on the county database. Sends conservation compliance determinations and certifications to landowners. Print labels and sends out annual self-certification forms. Helps screen customers for Farmland Preservation.
- Receives, sorts and distributes mail. Handles all outgoing mail. In charge of mailing and billing.
- Performs other duties as assigned by County Department.
Work Requirements:
-High School Diploma or GED.
-One to three years of office work.
Other details
- Pay Type Hourly
- Min Hiring Rate $15.66
- Max Hiring Rate $18.57
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