Marketing Office Assistant

Marketing Office Assistant

Job Details: This is a part-time position with some scheduled off-site events outside of normal business hours. Must be a self-starter, self-motivated (once fully trained), and able to complete tasks with little to no guidance.

The Marketing Assistant will perform various clerical duties to support the marketing department. The Marketing Assistant will report directly to the Marketing Director.

Duties/Responsibilities:

· Supports the marketing department with setup, facilitation, and completion of marketing events. This may include planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and outings.

· Responds to and resolves administrative inquiries and questions with the assistance of Marketing.

· Provides clerical support to the Marketing department including typing, filing, and completion of simple forms. This may include data entry from other departments in the office.

· Coordinates and responds to all donations and delivers donations to local restaurants as needed.

· Inputs flavor of the day calendars monthly and makes updates when necessary.

· Assists with mascot responsibilities at outside and/or company events.

· Prepares letters, memos, forms, and reports, posters and spreadsheets according to written or verbal instructions.

· Answers and transfers phone calls, screening when necessary.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

· Assists with the preparation of agendas, schedules, and notes for meetings.

· Performs other related duties as assigned.

Required Skills/Abilities:

· Excellent interpersonal and customer skills that is outgoing and willing to meet and greet at social events.

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Proficient with Microsoft Office Suite, specifically in Microsoft Word and Excel.

· Displays a positive can-do attitude.

· Ability to be trained and complete tasks as assigned.

· Reports to each shift on time and is considered by peers as reliable and dependable.

Education and Experience:

· High school diploma or equivalent required.

· 2+ years of prior related office experience preferred.

· Marketing experience is a plus.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Occasional periods of walking and standing working at outside events.

· Must be able to lift up to 30 pounds at times.

· Regional auto travel may be required at times with paid mileage. No overnights.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 15 – 25 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Eau Claire, WI 54701: Relocate before starting work (Required)

Work Location: In person