Interim Manager, Human Resources Data and Systems

Description

Definition
Under administrative direction, manages and implements the operations, and activities related to the Human Resources information system (HRIS); manages the maintenance and optimization of the HRIS; oversees the maintenance and management of Human Resources Data; reviews, develops and updates Human Resources business processes and procedures; oversees and performs analytical work, calculations, and data analysis that supports District and Human Resources operations; and performs related duties as assigned.
Supervision
Works under the direct supervision of a Classified Administrator.
May provide work direction to classified staff, temporary, and/or student employees.
Work Schedule
Full-time, 40 hours per week, 12 months per year
Closing Date
Open until filled, First review of applications will be on December 14, 2023.

Examples of Duties

The following duties and responsibilities are typical of those performed by employees in this classification.

• Manages the maintenance and optimization of the HRIS; oversees the planning and implementation of system enhancements, upgrades, and integration initiatives and priorities.
• Oversees the maintenance and management of Human Resources Data; audits Data and internal system controls to ensure data integrity; maintains security profiles and role-based permissions.
• Trouble-shoots and resolves data, user, and system issues.
• Reviews, develops, and updates Human Resources business processes and procedures to align with system requirements and associated District HR policies and collective bargaining agreements; works with internal departments and third parties to identify and implement system requirements and process changes that provide opportunities for automation to improve department operation efficiencies and data reporting; creates and maintains related documentation and user training materials.
• Oversees and performs analytical work, calculations, and data analysis that supports District and HR operations; including but not limited to HR systems, classification and compensation, recruitment and staffing.
• May serve as a member or subject matter expert on the management negotiation team
• Assists with the development, implementation, and establishment policies, processes, and procedures for applicable area(s); monitors and evaluates program, operational, departmental, and/or service quality; may recommend, develop, and implement quality improvement assessment tools and/or methods with administration and/or regulatory agencies.
• Assists in the development and implementation of short- and long-term strategies and plans, including the program review process.
• Recommends, monitors, and/or administers budgets for assigned areas; oversees and administers budget allocations and procurements for all assigned funds as appropriate; analyzes and reviews budgetary and financial data.
• Handles and resolves conflicts and issues and reports complaints as appropriate.
• Promotes diversity, equity, inclusion, cultural competency, and a positive work and academic environment.
• Coordinates oversees the implementation and modification of technology.
• Supervises department employees; assigns and monitors employee's work and evaluates employee performance; trains employees; participates in employee selection.
• Monitors and reviews programs and/or operations for legal compliance.
• Analyzes and interprets data; prepares, reviews, and/or approves documents and reports.
• May direct and/or conduct surveys and special studies; may maintain statistics.
• May participate and/or chair campus committees and task forces.
• Performs other related duties as assigned.

Minimum Qualifications

The education, training and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties.
Education and Experience:
Bachelor's degree from an accredited college or university.
Five (5) years of related HRIS experience that included one (1) year of maintaining and managing HR Data and Systems.
Licenses/Certificates/Other Requirements

• None.

Knowledge of:

• Programs, operations, and activities related to HRIS maintenance and administration.
• Principles and practices of data management
• ERP systems
• Principles and practice of Data and statistical analysis.
• Principles and practices of Human Resources management including classification and compensation.
• Principles and practices of project management
• Spreadsheet formulas, charts, and pivot tables.
• Business arithmetic.
• Management principles and practices.
• Current and emerging technologies that support the applicable area(s).
• Principles and practices of supervision.
• Applicable laws, regulations, standards, and/or requirements.
• Methods of prioritizing, planning, and organizing work.
• Principles and practices of budget administration.
• Principles of data research, collection, organization, interpretation, and reporting.
• General accounting and bookkeeping principles.
• Principles and practices of business communication and writing.
• Principles of knowledge management.
• Presentation techniques.
• Standard office practices or procedures.
• Standard office software and modern office equipment.
• Principles and practices of customer service.
• Interpersonal relations management.

Ability to:

• Administer and maintain an HRIS system, including ERP systems.
• Manage HR information and data.
• Perform and oversee data analysis, calculations, and research related to Human Resources Data and information management.
• Recognize system and user issues and data discrepancies
• Stay current and apply Human Resources management best practices, to expand HR knowledge, systems, applications, and tools.
• Manage multiple projects simultaneously.
• Apply calculations and formulas using spreadsheet and other software applications.
• Oversee the development of policies and procedures in programs and operations related to HRIS
• Develop and implement goals with identifiable outcomes and assist with development of strategic plans, as needed.
• Identify and implement appropriate technology and resources.
• Research, develop, apply, explain, and/or ensure the compliance of applicable laws, regulations, policies and/or procedures.
• Identify needs, analyze problems, and provide recommendations and/or alternative solutions.
• Manage and prioritize work, projects and/or programs within established deadlines
• Prepare, manage, monitor, oversee, and/or administer budgets.
• Supervise, train, and evaluate the work of assigned employees.
• Stay abreast of information, trends, and theories applicable to areas of assignment.
• Analyze Data and compile and present narrative and statistical reports.
• Prepare and review reports, correspondence, and other documents using multiple business formats.
• Manage the maintenance of records.
• Prepare and deliver presentations.
• Utilize standard office software and equipment.
• Maintain confidentiality of sensitive and/or protected information.
• Provide customer service with a high level of sensitivity, tact and patience.
• Communicate effectively, both orally and in writing.
• Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
• Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

• Mobility: frequent walking and sitting for long periods; occasional kneeling, crouching, pushing, pulling, and standing; frequent reaching above and below desk level.
• Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects.
• Lifting/Carrying: frequent lifting/carrying of papers, files, equipment, and materials weighing up to 10 pounds; occasional lifting up to 25 pounds.
• Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens, and do close-up work.
• Hearing/Talking: frequent hearing and speaking in person and on the telephone.
• Emotional/Psychological Factors: frequent contact with others, including public contact; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:

• Work is typically performed in an indoor office or similar setting.

Additional Information

Salary

Starting salary: Step 1 $7,935 to Step 3 $8,743 per month, based on training and experience

Salary range: Step 1 $7,935 to step 11 $13,289 per month (including longevity steps)

For more information, please refer to the Classified Administrator Classifications & Salary Schedule

Application Process
This position requires the following documents to be attached to your online application in order to be considered:

• Current resume
• Transcripts showing the required degree must be submitted. Unofficial transcripts will be accepted only during the application process. Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
• List of three (3) professional references. Please provide names, telephone numbers, and e-mail address for each reference.

Please note: All required documentation must be attached to the online application by the applicant.. Additional documents not requested in the announcement will not be reviewed.
Applications will be accepted until the position is filled. However, to ensure full consideration, applications and any required attachments must be submitted by the first review date of December 14, 2023. Applications with incomplete information (i.e. statements such as "see resume") or missing documents will not be reviewed.
Position Funding
This position is offered contingent upon funding. The district reserves the right to extend, withdraw, and/or reopen this position at any time.
Visas
The District does not sponsor Visas.

Accommodations

If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please contact the Office of Human Resources.

Thank you for your interest in employment opportunities with Glendale Community College