Interim Director, Business Services

Description

Definition

Under executive direction, plans, directs, and administers a variety of Business Services operations involving the administration of purchasing and inventory, switchboard, construction contract administration, and business insurance; supervises the purchasing and contract function; prepares and administers a wide variety of purchasing and service agreements; administers all the business insurance programs which include general liability, construction, property and other assigned insurance contracts; and performs other related duties as assigned.

Supervision

Works under the direct supervision of the Vice President, Administrative Services.

Supervises lower-level managers, classified staff, temporary employees, and/or student employees.

Examples of Duties

The following duties and responsibilities are typical of those performed by employees in this classification.

• Plans, directs, and administers a variety of Business Services operations involving the administration of purchasing and inventory, switchboard, construction contract administration, and business insurance.
• Supervises the purchasing and contract function; prepares and administers a wide variety of purchasing and service agreements; develops appropriate contract language, bids, and specifications and coordinates work with contractors and employees.
• Administers all the business insurance programs which include general liability, construction, property, and other assigned insurance contracts.
• Requests, receives and analyzes insurance proposals, and makes recommendations for coverage.
• Develops and maintains the fixed asset inventory.
• Develops, implements, establishes, and maintains policies, processes, and procedures for applicable departments; monitors and evaluates operational, department, and service quality; may recommend, develop, and implement quality improvement assessment tools and/or methods with administration and/or regulatory agencies.
• Develops and implements short- and long-term strategies and plans, including the program review process.
• Recommends, monitors, and/or administers budgets for assigned areas; oversees and administers budget allocations and procurements for all assigned funds as appropriate; analyzes and reviews budgetary and financial data.
• Handles and resolves conflicts and issues and reports complaints as appropriate.
• Promotes diversity, equity, inclusion, cultural competency, and a positive work and academic environment.
• Coordinates and supervises the implementation and modification of technology.
• Supervises department employees; assigns and monitors employee's work and evaluates employee performance; trains employees; participates in employee selection.
• Monitors and reviews programs and/or operations for legal compliance.
• Analyzes and interprets data; prepares, reviews, and/or approves documents and reports.
• May direct and/or conduct surveys and special studies; may maintain statistics.
• May participate and/or chair committees and task forces.
• Performs other related duties as assigned.

Minimum Qualifications

The education, training and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties.

Education and Experience:

Bachelor's degree from an accredited college or university.

Seven (7) years of Business Services experience in administration areas including budgeting, finance, risk management, and purchasing, including two (2) years in a management capacity.

Licenses/Certificates/Other Requirements

• None.

Knowledge of:

• Operations, processes, procedures, and services related to the administration of purchasing and inventory, switchboard, construction contract administration, and business insurance.
• Purchasing and service contract administration.
• Risk management procedures and policies.
• Current and emerging technologies that support applicable area(s).
• Management principles and practices.
• Principles and practices of supervision.
• Applicable laws, regulations, standards, and/or requirements.
• Methods of prioritizing, planning, and organizing work.
• Principles and practices of budget administration.
• Principles of data research, collection, organization, interpretation, and reporting.
• General accounting and bookkeeping principles.
• Principles and practices of business communication and writing.
• Principles of knowledge management.
• Presentation techniques.
• Standard office practices or procedures.
• Standard office software and modern office equipment.
• Principles and practices of customer service.
• Interpersonal relations management.

Ability to:

• Plan, direct, administer, and evaluate the operations and equipment of a Business Services department.
• Prepare, review, and administer a wide variety of service and purchase contracts.
• Oversee the development of policies and procedures in applicable area(s).
• Develop and implement goals with identifiable outcomes and assist with development of strategic plans, as needed.
• Identify and implement appropriate technology and resources.
• Research, develop, apply, explain, and/or ensure the compliance of applicable laws, regulations, policies and/or procedures.
• Identify needs, analyze problems, and provide recommendations and/or alternative solutions.
• Manage and prioritize work, projects and/or programs within established deadlines
• Prepare, manage, monitor, oversee, and/or administer budgets.
• Supervise, train, and evaluate the work of assigned employees.
• Stay abreast of information, trends, and theories applicable to areas of assignment.
• Analyze data and compile and present narrative and statistical reports.
• Prepare and review reports, correspondence, and other documents using multiple business formats.
• Manage the maintenance of records.
• Prepare and deliver presentations.
• Utilize standard office software and equipment.
• Maintain confidentiality of sensitive and/or protected information.
• Provide customer service with a high level of sensitivity, tact and patience.
• Communicate effectively, both orally and in writing.
• Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
• Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

PHYSICAL AND MENTAL STANDARDS:

The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

• Mobility: frequent sitting for long periods; occasional kneeling, crouching, pushing, pulling, walking and standing; occasional reaching above and below desk level.
• Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects.
• Lifting/Carrying: frequent lifting/carrying of papers, files, equipment, and materials weighing up to 10 pounds; occasional lifting up to 25 pounds.
• Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.
• Hearing/Talking: frequent hearing and speaking in person and on the telephone.
• Emotional/Psychological Factors: frequent contact with others including extensive public contact; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:

• Work is typically performed in an indoor office setting.

Additional Information

Salary

Starting salary: Step 1 $9,199 to Step 6 $11,743 per month, based on training and experience

Salary range: Step 1 $9,199 to step 11 $15,412 per month (including longevity steps)

For more information, please refer to the Classified Administrator Classifications & Salary Schedule

Application Process
This position requires the following documents to be attached to your online application in order to be considered:

• Current resume/curriculum vitae (not to exceed five pages)
• Letter of interest that addresses minimum and desirable qualifications (not to exceed five pages)
• Transcripts showing the required degree must be submitted. Unofficial transcripts will be accepted only during the application process. Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
• List of three (3) professional references. Please provide names, telephone numbers, and e-mail address for each reference.

Please note: All required documentation must be attached to the online application by the applicant.. Additional documents not requested in the announcement will not be reviewed.
Applications will be accepted until the position is filled. However, to ensure full consideration, applications and any required attachments must be submitted by the first review date of May 5, 2023. Applications with incomplete information (i.e. statements such as "see resume") or missing documents will not be reviewed.
Position Funding
This position is offered contingent upon funding. The district reserves the right to extend, withdraw, and/or reopen this position at any time.
Visas
The District does not sponsor Visas.

Accommodations

If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please contact the Office of Human Resources.

Thank you for your interest in employment opportunities with Glendale Community College