Address
Form of work
SalaryPosition Information
Working Title of Vacant Position
Human Resources Specialist
Job Type
Full Time
Posting Type
City Employees Only
Number of Vacancies
1
Department
CHES INT BEHAV HEALTHC
Division
CIBH ADMINISTRATION
Requisition Number
2024098
Number of hours worked per week
40
Work Schedule
8:30am – 5pm (30 min. Lunch)
8am – 5pm (60 min. Lunch)
8am – 5pm (60 min. Lunch)
Work Site Location
Chesapeake, Va. (224 Great Bridge Blvd.)
Position Driving Requirement
O - Occasional
Pay Grade
GE09
Pay Basis
Semi-Monthly
Advertised Salary
$47,224.00 to $62,572.00 depending upon qualifications.
Job Description
COMEJOINOURTEAM! WE DO IT BETTERWHEN WE DO IT TOGETHER. DO YOUSHARE A VISION TO CELEBRATEINDIVIDUALSFORTHEIRDIFFERENCESANDSUPPORTTHEM IN THEIRWELLNESSJOURNEY.
Do you enjoy making a difference in people’s lives? If you do then this is the position for you. This position assists the CIBH staff with all their human resource needs including life events, training on Kronos, annual credentialing, annual open benefit enrollment, and others. This position is the liaison for CIBH staff with City Human Resources and Finance. This position supervises the Payroll/HR technician I and II.
- Complete advertising vacant positions on CLICK website and other sources, complete steps through selection of applicants, interview process and on-boarding new hires including verifying credentials and completing all background checks.
- Add service requests to CIBH Help Desk and complete HR tasks assigned in CIBH Help Desk. manage HR related helpdesk tickets to ensure completion in a timely manner. Report on key performance indicators (KPIs) for all HR tickets. Review processes and streamline when possible.
- Update credentials and personnel information in CIBH Electronic Health Record System include running CREDIBLE reports to ensure that all information is accurate.
- Update all personnel records including providing staff with appropriate documents required for new hire, terminations, transfers, promotions and demotions.
- Track VEC requests and deadlines; assist in the appeal process of any VEC decisions, track staff discipline following timelines and provide copies to HR as needed.
- provides direct supervision to Payroll/HR Technician I and Payroll/HR Technician II including day to day work, timecards, discipline, hiring and evaluation.
- Liaison for CIBH staff for City HR and Finance, research and understand city policy and benefits to assist staff and supervisors. Assist staff with annual Open Enrollment, Life Event Changes for benefits, upload required documents onto team page, etc. Attend all HR/Payroll city trainings.
- Develop and update CIBH new employee orientation for staff and supervisors (HR and KRONOS) located in Relias Training. Ensure that new supervisors understand their role as it related to HR and Payroll.
- Develop and facilitate quarterly or annual KRONOS and Onboarding training/reminders for staff and supervisors.
- Ensure Position Control is accurate and matches CIBH’s position compliment. Work with Budget to move positions as needed.
- Conduct in-house training session, update CIBH Orientation as needed, facilitates meetings to help staff with benefits, city policy, CIBH updates and KRONOS.
- Serves as resource to CIBH staff and applicants on understanding policies, benefits, and regulations.
- Process employee personnel actions for hiring terminations, transfers, promotions and demotions including all required documents.
- Serves as back up to Part-Time and Full-Time payroll processing.
- Respond to staff questions maintaining a positive attitude; help supervisors as needed; provide assistance to Administrative Services Director as needed.
- Performs other related duties as needed.
The City of Chesapeake offers an exceptional range of benefits. Please browse ourBenefits Brochure, for a full list of benefits and employee perks.
Required Qualifications
VOCATIONAL/EDUCATIONALREQUIREMENT:
Requires any combination of education and experience equivalent to a bachelor’s degree in Human Resources, management, public administration, or a closely related field.
EXPERIENCEREQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of one year of related, full-time equivalent experience.
SPECIALCERTIFICATIONSANDLICENSES:
May require a valid driver’s license and a driving record that is in compliance with the City Driving Standards depending on job focus.
Requires any combination of education and experience equivalent to a bachelor’s degree in Human Resources, management, public administration, or a closely related field.
EXPERIENCEREQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of one year of related, full-time equivalent experience.
SPECIALCERTIFICATIONSANDLICENSES:
May require a valid driver’s license and a driving record that is in compliance with the City Driving Standards depending on job focus.
Preferred Qualifications
Posting Detail Information
Job Open Date
02/27/2024
Job Close Date
03/10/2024
Open Continuous
No
Special Instructions to Applicants
Mathematical Requirements:
Uses basic algebra involving variables and formulas; computes ratios, rates and percents; may use descriptive statistics.
Language Requirements:
Reads journals, manuals and professional publications; speaks informally to groups of coworkers, staff in other organizations agencies, the general public, and people in other organizations; composes original reports, trainings and other written materials using proper language, proper grammar, and style; presents training programs.
Mental Requirements:
Performs professional level work requiring the application of principles and practices of a wide range of administrative, technical, or managerial methods in the solution of administrative or technical problems; applies general understanding of operating policies and procedures to solve complex administrative problems; requires continuous, close attention to accurate results or exposure to occasional pressure.
Decisions/Supervisory Control:
Directs actions of others, making decisions almost constantly, affecting coworkers, other City personnel, and others in the general public.
Special Requirements:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Uses basic algebra involving variables and formulas; computes ratios, rates and percents; may use descriptive statistics.
Language Requirements:
Reads journals, manuals and professional publications; speaks informally to groups of coworkers, staff in other organizations agencies, the general public, and people in other organizations; composes original reports, trainings and other written materials using proper language, proper grammar, and style; presents training programs.
Mental Requirements:
Performs professional level work requiring the application of principles and practices of a wide range of administrative, technical, or managerial methods in the solution of administrative or technical problems; applies general understanding of operating policies and procedures to solve complex administrative problems; requires continuous, close attention to accurate results or exposure to occasional pressure.
Decisions/Supervisory Control:
Directs actions of others, making decisions almost constantly, affecting coworkers, other City personnel, and others in the general public.
Special Requirements:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Rarely- Less than 1 hour per week.
Lifting Amount
Exerting up to 10 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Rarely- Less than 1 hour per week.
Handling
Rarely- Less than 1 hour per week.
Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.
Kneeling
N = Never
Crouching
Never- Never occurs.
Crawling
Never- Never occurs.
Bending
Rarely- Less than 1 hour per week.
Twisting
N = Never
Climbing
Rarely- Less than 1 hour per week.
Balancing
Rarely- Less than 1 hour per week.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
Office Equipment, Computer, copier, fax, multi-line phone, city vehicle
Protective Equipment Required
None
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Occasionally- Up to 1/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work
Frequently- From 1/3 to 2/3 of the time.
Noisy/Distracting Environment
Rarely- Less than 1 hour per week.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Supervisor can assist as needed
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
