Human Resources Coordinator / Recruiter

General Summary of the Position:
The Human Resources Coordinator/Recruiter job entails providing support for a wide variety of activities of Human Resources including employee relations, recruiting, employee development and assisting in other Human Resources functions for Hemphill Holdings, Hemphill Construction, Suncoast Infrastructure and MSI.
Essential Functions:
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.)

• Implements full-cycle recruiting, hiring and onboarding for all new hourly employees.
• Posting and advertising open positions and managing the recruitment process.
• Developing and maintaining good relationship with employment agencies and other recruitment resources.
• Conducting interviews and assisting supervisors in identifying and creating job related interview questions. Schedule and coordinate field tests and on-site interviews as needed.
• Reviewing applications. Assisting walk-in job applicants. Checking applicant references, making job offers and initiating needed paperwork.
• Applicant tracking of every application submitted via office walk ins, website, or any other avenue in the ATS.
• Handle temporary staffing needs as needed. Coordinate number and type of employees as well as appropriate billing with foreman, PM, and staffing agency.
• Maintain appropriate and timely permanent staffing for company through communication with management regarding the identification of needs, potential candidates, pay rates, etc.
• Conduct background checks/motor vehicle reports on all potential candidates.
• Develops and facilitates various training programs as necessary.
• Coordinate and send new hire candidates for pre-hire drug screens.
• Maintain and create new hire paperwork packages (employee handbooks, paperwork to be completed by the employee, creation of the new employee folder for orientation).
• Schedule and conduct new hire orientation classes (in conjunction with other personnel).
• Enter new hires into HRIS and employee information updates into HRIS such as address, email, and direct deposit changes.
• Administer the Performance Management process for hourly employees. Upon direction from HR Manager, send out necessary documents to appropriate parties for completion. Track the process through completion.
• Attend monthly HR meetings and provide recruiting and employee development reports and updates.
• Attend quarterly Management meetings to represent the HR department as needed.
• Visit jobsites to learn more about the business and make more informed choices regarding personnel issues.
• Maintain and monitor I-9 Compliance for all companies.
• Maintain and monitor FMCSA DOT Compliance for all companies.
• Coordinates and processes employee disciplinary actions including terminations; conducts exit interviews, when possible, to determine reasons for voluntary separations.
• Provide backup and assist HR Manager with personnel issues, such as disciplinary or compensation issues. This includes phone calls and research and any resulting paperwork.
• Assist HR Manager in other tasks assigned.

Required Knowledge, Skills and Abilities:

• Knowledge of principles, practices and standards of human resource administration.
• Knowledge of the methods and procedures used in collecting analyzing, interpreting and reporting data.
• Knowledge of state and federal regulations in assigned area.
• Skill in problem analysis and resolution.
• Skill in effectively using personal computers for email, correspondence, word processing and spreadsheets.
• Skill in organizing, tracking and prioritizing assignments and tasks.
• Ability to effectively communicate with others, orally and in writing.
• Outstanding interpersonal relationship building and employee coaching skills.

Required Education, Training and Experience:

• High school diploma or equivalent (GED) required with three to five years related experience and/or training;
• Associate degree or equivalent in Human Resources, Business, or Organizational development preferred, or equivalent combination of education and experience.
• Training Certification or specialized training in employment law, organizational planning, employee development, employee relations, safety, training, and preventive labor relations a plus.

Work Environment:
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the duties of this job, the employee will generally work in an office environment, however, he/she may be occasionally exposed to outdoor weather conditions prevalent at the time. The noise level in the work environment is usually moderate.