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Form of workPosition Title: Human Resource Coordinator
Department: Finance and Human Resources
Classification: Salary Non-Exempt
Direct Report: Chief Finance Officer
POSITION SUMMARY
Human Resource Generalist serves as a key member of the Human Resource department and is responsible for facilitating and/or executing functions of employee and internship recruitment and hiring, on-boarding, performance management, employee engagement, and records retention. This role will be to report to and work closely with the Chief Finance Officer to administer Human Resources plans and procedures that relate to organization personnel. This position requires the exercise of discretion and independent judgment and must establish and maintain effective working relationships with all employees, volunteers, Interns, the general public, and all other Mississippi Aquarium (MSAQ) stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage and execute the full cycle recruitment and selection processes for assigned positions working closely with the hiring managers.
- Ensure the employee selection process is compliant with all policies federal and state law.
- Conduct new employee and Internship orientations.
- Manage HRIS applicant tracking system, related data, and reporting.
- Provide supervisors and hiring managers updates on recruitment activities and status.
- In conjunction with the supervisors and hiring managers, develop, update, and maintain all job descriptions.
- Prepare separation paperwork and conduct exit interviews, monitor, and track turnover, and provide reports.
- Assist managers with the coordination and delivery of professional development and required training; and participate in creation and evaluation of training programs to ensure success and that objectives are being met.
- Ensure all employee files are maintained and meet legal requirements.
- Stay abreast of developments and best practices in Human Resources and related legal requirements.
- Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
- Provide guidance to supervisors/managers on policy interpretation, performance guidance, and corrective action.
- Recommend new policies, strategies, and procedures.
- Working closely with CFO, assist in mediating employee relations issues such as employee complaints, harassment allegations and violations of policies and procedures.
- Manages worker's compensation, health insurance benefits, leaves of absence, safety programs, and 401k contributions and reporting.
- Maintain and revise the employee handbook on policies and procedures.
- Maintain company directory and other organizational charts.
- Deliver prompt follow-up and feedback to candidates in the interview process; and extend and negotiate job offers or volunteer placement opportunities.
- Assisting in implementing, analyzing and revising organization’s compensation program, salary budgets, evaluation program, and personnel policies and procedures.
- Monitor, review & analyze timesheets bi-weekly for payroll processing through payroll processing provider.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
QUALIFICATIONS
- Bachelor’s degree in Human Resources, Business Management, or related field from four-year college or university mandatory or 5 years in a human resource role
- Experience in Adobe, Excel, Microsoft, and Word.
- Experience in Human Resources Information systems (Paycor) preferred.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Proven working experience in Human Resources.
- Understanding of all areas of HR, with a strong focus in recruitment best practices, training and development, and employee relations.
- Experience with regulatory compliance with EEOC, FMLA, ADA, HIPAA, FLSA, and other state and federal laws.
- Demonstrated experience developing strong trusting relationships in order to gain support and achieve results using effective interpersonal skills and strong professional judgment.
- Always exhibits professionalism and is effective working with senior management.
- Ability to maintain composure and confidence in difficult or confrontational situations.
- Ability to change priorities quickly and the capacity to handle multiple projects with strong analytical skills and problem-solving ability.
- Strong initiative to strive for continuous accuracy, quality and timeliness of information.
- Effective written and verbal communication skills including proven presentation skills and presence with the ability to skillfully convey information on a wide range of topics to a diverse target audience.
- Ability to pass pre-employment background check and drug test.
TEAM REQUIREMENTS
- Safety & Security - All Team Members are required to adhere to all Mississippi Aquarium safety and security standards.
- Attendance & Appearance - To maximize the guest’s experience, all Team Members are required to adhere to Mississippi Aquarium standard operating procedures regarding attendance and dress code policies as it relates to individual job functionality. Tattoos and piercings must be appropriate and in keeping with a professional image. Depending on the work area, management reserves the right to determine that tattoos will need to be covered during your shift.
- Sales & Guest Services - Our forward-thinking business model requires listening and understanding the needs of our guests both internal and external. To that end, we must always be focused on the guest experience which is the key driver for return guest visitation and increased sales.
- Team Partnership - All Team Members are focused on supporting each other to complete the guest experience. Therefore, supporting, facilitating, and participating in activities that promote team effectiveness is vital to our Organization.
Physical Demands & Work Environment:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
EMPLOYEEPERKS AND BENEFITS:
- 26 days Paid Time Off, additional awarded with continuous service.
- Health, Dental and Vision Insurance Packages
- 100% Company paid Short-Term, Long-Term Disability Insurance Coverage, and Life insurance policy.
- Aquarium Membership for self, Spouse, and any dependent children
- 10 compilatory tickets for Family and Friends
- Discount at our Mississippi Aquarium Gulf Café
- Discount at Mississippi Aquarium Gift Shop
- Uniform Stipend to spend on Mississippi Aquarium logo apparel.
