Human Resources Assistant

The position of Human Resources Assistant is responsible for recruiting, sourcing, on-boarding for the
company and works with managers to ensure vacant positions have been filled in a timely manner,
maintains recruiting spreadsheet, supporting all onboarding and administrative functions for the Human
Resources Department. Processes new hire paperwork conducts company trainings and maintains
current records for employee files. Compiles various reports for department; assists with manager and
employee questions or inquiries; promotes and maintains good employee relations. Assures compliance
with all Company policies and procedures, as well as all applicable state and federal laws and
regulations.

Essential Job Functions/Responsibilities

• Works with department managers on staffing and recruiting for open CHHA positions. Places ads
  in local papers, posts internally, and attends career fairs. Maintains recruiting spreadsheet.
• Plan, develop and conduct monthly New Employee Orientation to foster positive attitude
  toward corporate objectives, policies and benefits.
• Conducts New Hire Onboarding/Orientation.
• Coordinates new hire IT needs with the IT Department.
• Maintains BambooHR (HRIS) by updating and entering data. Including all status changes, new
  hires, transfers, performance reviews, pay rate changes and address changes.
• Uploading files into BambooHR for new hires and ongoing employee file maintenance.
• Completes, submits and updates DMV pull notices on a bi-weekly basis.
• Maintains I-9 binder up to date.
• Tracking and follow up of policy signatures in BambooHR.
• Conducts verifications of employment.
• Performs routine clerical duties such as copying, scanning and faxing.
• Responds to general questions on Human Resources policies and procedures with guidance from
  HR Director.
• Maintains strict confidentiality of all records and data received and produced.
• Type’s routine letters, reports and forms as requested by supervisor.
• Consistently reports to work on time, attends all meetings and training as required of the
  position.
• Assumes responsibility for various department functions in the absence of staff members or in
  overload situations and performs duties as requested per supervisor.
• Follows policies and procedures; completes administrative tasks correctly and on time; supports
  the Company’s goals and values.
• Assists with payroll-related functions including but not limited to submitting new hire
  documentation, termination status changes, tax changes, wage garnishments, deductions, and
  direct deposit.
• Prints and distributes manual checks as necessary.
• Exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to
  building a positive team spirit.
• Treats people with respect; keeps commitments; inspires the trust of others; works with
  integrity and ethically; upholds organizational values; accepts responsibility for own actions.
• Assists with employee questions or inquiries.
• Responsible for compliance with all applicable laws and regulations.
• Other duties as assigned.

The above statements are only meant to be a representative summary of the major duties and
responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-
related tasks other than those stated in this description.

Position Qualifications

These specifications are general guidelines based on the minimum experience normally considered
essential to the satisfactory performance of this position. The requirements listed below are
representative of the knowledge, skill and/or ability required to perform the position in satisfactory
manner. Individual abilities may result in some deviation from these guidelines.

Skills Required

• High school diploma or general education degree (GED); and work-related experience should
  consist of a Human Resources background. Educational experience, through in-house training
  sessions, formal school should be Human Resources related.
• Two (2) to four (4) years related experience with HRIS preferred.
• Basic knowledge of Human Resources, labor laws and policies.
• Effective employee relation skills to deal with employees on matters of a confidential or
  sensitive nature.
• Intermediate knowledge of general office practices.
• Intermediate skills in and personal computer operation; word processing, spreadsheet and
  database software (e.g., Microsoft Word, Excel, Access, etc.).
• Typing skills to meet production needs of the position.
• Basic math skills; calculate interest and balance accounts; add, subtract, multiply and divide in
  all units of measure, using whole numbers, common fractions and decimals; locate routine
  mathematical errors; compute rate, ratio and percent.
• Effective oral, written and interpersonal communication skills with the ability to apply common
  sense to carry out instructions, train personnel, interpret documents, understand procedures,
  write reports, correspondence, speak clearly to customers and employees.
• Ability to deal with simple problems involving multiple facets and variables in standardized
  situations.
• Good organizational and time management skills.
  Ability to work with minimal supervision while performing duties.

The above job description is only intended as a summary of the positions responsibilities and does not
include all duties that may be required to satisfactorily perform the job. I understand that the company
has the right to revise the functions and duties of the job or to require that additional or different tasks
be performed when circumstances change. I also understand that this job description does not
constitute a contract of employment nor alter my status as an at will employee.