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The Pictsweet Company is seeking an HR Assistant to work in our front office. The Human Resource Assistant aids with and facilitates the human resource functions including recruiting, benefits support, record keeping, timekeeping, file maintenance, payroll, onboarding, and all other HR related matters. Also, assists and provides clerical support for Human Resources Manager and Plant Manager. Tracks and prepares all accounts payable information for the corporate office.
Responsibilities- Assist employees with HR related needs and maintains professional, confidential and effective communication with all levels of employees and management.
- Record changes affecting net wages, such as exemptions and insurance coverage for each employee to update master payroll records. Record data concerning transfer of employees between departments.
- Compile payroll data such as hours worked, taxes, insurance, and input into computer and post to payroll records.
- Daily review, tracking and data input for timekeeping of employees and report generation related to staffing guidelines.
- Answer telephones, convey messages, transfer calls.
- Prepare purchase orders, compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered, prepare purchase order vouchers authorizing payment to vendors, and send complete bill to the corporate office for payment.
- Contact vendors or buyers regarding errors in prices, substitutions, and partial or duplicate shipments.
- Ensure data is input and accurate for employees in the HRIS system.
- Prepare, and enroll employees into the company benefits plan.
- Record employee information in HRIS, such as personal data, compensation, benefits, tax data, attendance, and terminations.
- Processes employment applications, and completes onboarding process for hew hires, including administering drug and alcohol screening.
- Communicates with applicants to set up interviews, conduct interviews and make an offer of employment.
- Prepares and files reports of accidents and injuries.
- Conduct I-9 reviews to establish eligibility of applicants in regards to identification and naturalization as well as internal I-9 audits.
- Maintains office inventory; order and pick up all office supplies and printing requests.
- Provide clerical duties for plant management and ensure front office functions are handled appropriately.
- Conduct all functions in a safe manner; maintain and champion all safety and GMP policies and procedures.
- Maintain regular and consistent attendance.
- Follow all company policies and procedures, which include but are not not limited to SOP's, Employee Handbook, Food Safety and Quality Procedures, Food Quality Policies, GMP Handbook, HACCP, and Pictsweet Safety Procedures.
- Other duties as assigned.
- Bilingual English/Spanish HIGHLY PREFERRED.
- Associate degree two year college or technical school or 1+ years of related experience and/or training, or equivalent combination of education and experience.
- Must have working knowledge of Microsoft Office programs.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Must possess excellent communication, interpersonal, and organizational skills.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Knowledge of HR laws, regulations and best practices.
PHYSICAL DEMANDS
- Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Prolonged periods of sitting at a desk and working on a computer.
- Consistent repetitive motion involving wrists, hands, fingers, and shoulders.
- Occasionally move products or materials by pushing, pulling, lifting and stacking.
- Occasionally climb up and down.
- Occasionally bend, stoop, and crouch.
- Visual and hearing acuity.
Physical/Environmental Factors:
- Must be 18 years or older.
- Work is performed mostly in an office environment.
- Occasional exposure to loud noise level as well as exposure to cold and wet environment.
Pictsweet is a drug-free workplace.
Equal Opportunity Employer/Minorities/Women/Protected Veterans/Disabled/PWDNET
Employment Type: FULL_TIME
