Human Resources Assistant

The Temporary Human Resources Assistant coordinates and provides administrative, operational and procedural support in our Human Resources department. This temporary position is expected to last for 6 months.

• Provide recruitment administrative support including postings jobs, scheduling panel interviews with candidates and internal panel, preparing interview materials for panels, and monitoring panel interviews.

• Prepare onboarding and separation documents for hires and terminations.

• Prepare vouchers in excel for vendor invoices.

• Track performance reviews, send communications related to deadlines and contribute to process improvements.

• Perform Human Resources administrative tasks including maintaining and updating HR files.

• Run reports from HR system and audit data to ensure complete and accurate data.

• May perform backup reception functions with a high customer service level.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent of five years’ office, administrative or Human Resources experience

• Associatedegree orequivalent of two years of college (90 quarter units or 60 semester units) from an accredited college or university and equivalent of three years’ office, administrative or Human Resources experience, including some combination of document review and processing, administrative or financial record keeping, customer service

Additional Requirements

May travel within Alameda County as necessary to carry out job duties.

Knowledge of:

• Office administrative practices and procedures, including records and file management

• Operating standard office equipment.

• HR systems

• Basic budgetary and financial record keeping techniques, including processing invoices and contracts

• Research and report preparation principles

• Event, meeting, training logistics

• Proficiency in Microsoft Office 365 Suite including Excel

Ability to:

• Organize and prioritize assigned work, and work well under deadline pressure in a fast-paced organization

• Maintain confidentiality and HIPAA Compliance

• Support and deliver high quality customer service to a diverse population, in person, remotely, by email and telephone

• Operate standard office and audiovisual equipment

• Communicate effectively, verbally and in writing, including ability to write and produce reports and meeting minutes

• Think proactively, anticipate problems, analyze situations, consider alternatives and with supervisory approval develop effective solutions

• Exercise judgment within established policies and procedures

• Following Supervisory instruction, take initiative and work independently on assigned work

• Establish and maintain courteous, professional, and effective working relationships with those contacted in the course of work, work as part of a team

• Maintain accurate records and files, pay close attention to detail

• Meet attendance requirements of the position, be punctual and timely in meeting all requirements for work performance

• Adapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures

Please note:

• We are working a hybrid in-office schedule and may return full-time at an undetermined date.
• All First 5 employees must live and work in California.
• The salary range for this position is $63,689.60 - $74,838.40and as an independent government agency, the posted salary is the set salary range for this position. We cannot offer salaries above this posted range.

About First 5 Alameda County

First 5 Alameda County believes every child in Alameda County should have optimal health, development, and well-being to reach their greatest potential. Through innovative programs and policy advocacy, we help provide children and their families access to resources that support their first five years of development.

Join our mission-driven team that in partnership with the community, supports a county-wide continuous prevention and early intervention system that promotes optimal health and development, narrows disparities, and improves peak years of child development.

First 5 Alameda County Benefits

We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.

We also offer paid vacation, paid time off and sick time. We have 17 paid holidays including the week between Christmas Day and New Year's Day as paid time off.