Human Resources Assistant

Access Services is looking to welcome a Human Resources Assistant to the Human Resources team! The assistant will support our HR Generalists with department functions such as employee certifications and clearance tracking, HRIS alert management, and reporting. They'll do this by:

• Tracking, monitoring and obtaining necessary renewals of clearances, background checks, physicals and other required documents to ensure currency.
• Overseeing the execution of HCMS alerts.
• Coordinating and managing scheduling of CPR testing for all regions.
• Uploading documents into HCMS and other HR systems and applications.

Why work for Access Services?

• We offer a supportive, inclusive work environment with opportunities for professional development and learning.
• You will be working with people who truly care about the people we serve and that strive to make a difference every day

• Our values: person centered, passion for service, innovation, collaboration, and authenticity

Essential Functions of the HR Assistant

1. Track, monitor and obtain necessary renewals of clearances, background checks, physicals and other required documents to ensure currency while maintaining unexpired documents on file.

1. Upload documents received into employee electronic file.

1. Coordinate and manage scheduling of CPR testing for employees, then ensure proper documentation for those who participated.

1. Assist the Policy and Procedure Committee HR representatives as needed.

1. Perform preparatory review of files to be audited when program notified of upcoming audit, ensuring files are complete with all necessary documentation in advance of the audit.

1. Assist the HR Compliance Generalist as needed.

1. Maintain compliance reporting tools.

1. Assist department members with general administrative tasks.

1. Maintain regular and predictable attendance, and work scheduled overtime, or be available for unplanned overtime as necessary, to meet program needs.

1. This position requires the ability to travel during the course of a normal workday to successfully carry out the expectations of this position including attending offsite meetings, providing services in the community, and providing service oversight and supervision. Therefore, employee will need to drive their personal vehicle and/or an agency owned vehicle to meet these expectations. Employee is expected to drive in a safe manner at all times, meet eligibility criteria outlined in our Motor Vehicle Policy, be available and willing to drive during work schedule, and successfully pass the agency's substance abuse screening at any time during employment. There may be limited exceptions, which should be identified and worked through with supervisor.

Requirements
Education: High school diploma or GED required. College or business coursework desired.
Experience: One (1) year of experience in an administrative role required, preferably in an office or school setting with electronic filing system(s). Experience with credentialing, licensing and/or clearances highly desirable. Project management experience helpful.
Knowledge, Skills, and Abilities:

• Keen attention to detail.

• Superior organizational skills.
• Ability to work with short deadlines, multiple priorities and changing demands from program management.
• Ability to work with all levels of employees.
• Strong customer service orientation.
• Proactive approach to preparedness for audits. Acute awareness and responsiveness to needs of programs.

• Superior comfort level with use of technology in Human Resources systems.
• Proficiency in, or ability to learn and use, workplace applications, platforms and technologies including time and attendance software, LMS, Intranet, Microsoft 365 products, Adobe, Smartphone/iPad.
• Ability to appropriately and successfully use a service desk ticketing system.
• Ability to navigate network drives and basic hardware use and troubleshooting.

Benefits
Schedule and compensation:
Compensation starts at $18.50/hour, with increases based on education and experience. This is a 40 hour/week hourly position, with the schedule being normal business hours Monday through Friday.
The HR Assistant can take on a hybrid schedule with the approval of their supervisor, if desired, after in-office training is completed. In-office hours are expected regularly.
Our comprehensive benefits package includes:

• Mileage reimbursement and paid travel time between worksites; Discounts on various services, gyms & retail shopping; Referral bonuses, Employee Assistance Program
• Paid time off; Tuition reimbursement
• 20 days of PTO; 9 paid holidays, 401K with company match, Health/Vision/Dental insurance; Health Savings Account with company contribution;100% company paid Life/Disability insurance, Tuition Reimbursement, Student Loan Assistance

At Access Services, we encourage and support career development and there are opportunities for you to learn and grow within our organization. We look forward to hearing from you!
Access Services is an equal opportunity employer.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required and do not restrict management's rights to assign or reassign duties and responsibilities to this position at any time.