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Job Title:Human Resources Associate Reports To: Chief Financial Officer FLSA Status: Non-Exempt
Department: Human Resources
Academics West is a high support college preparatory program that serves students from kindergarten through twelfth grade. Located near Lincoln Center, the school provides a small nurturing environment so students can blossom into productive self-valuing adults. Our staff are collaborative and highly dedicated to the mission of supporting the needs of our students and families.
Department: Human Resources
Academics West is a high support college preparatory program that serves students from kindergarten through twelfth grade. Located near Lincoln Center, the school provides a small nurturing environment so students can blossom into productive self-valuing adults. Our staff are collaborative and highly dedicated to the mission of supporting the needs of our students and families.
Position Summary
The Human Resources Generalist provides comprehensive and proactive Human Resources support to employees and management. This individual will audit, manage, and ensure employee records from pre-employment to termination, are filed according to HR standard practice. They will also administer company-wide HR policies, practices, and procedures in accordance with stated corporate policies and legal requirements in a timely, fair, and consistent manner.
Essential Job Responsibilities
1. Responsible for all HR files, record keeping, and employee relations for all employees
- Maintain accurate and comprehensive employment files and records including medical files, I-9’s, Leave of Absence files, Worker’s Compensation, and unemployment etc.
- Maintain and monitor training and professional licenses to ensure they are up to date.
- Accurately track employee paid time off accruals, usage, and balance.
- Proactively ensure employment related posters and postings are current and visible.
- Facilitate personnel actions in accordance with employment laws and regulations, internal policies, and practices.
- Ensure employee timecards are accurate and complete for payroll processing.
2. Strategically manage full cycle recruitment process and on boarding
- Proactively work with managers to identify existing and anticipated staffing needs and work to ensure job descriptions reflects the current roles
- Schedule interviews for contact references for qualified candidates.
- Facilitate job offers and ensure consistency of the process.
- Organize and conduct new employee orientation and on-boarding.
3. Implement and Maintain Benefits Plans
- Administer all benefit programs including medical, commuter, 401K, etc.
- Provide benefit plan information verbally and in hardcopy during open enrollment and employee meetings, respond to questions and ensure deadlines are met.
- Ensure accuracy of enrollment data entry.
- Facilitate problem resolution between carriers and employees.
- Reconcile 401K payroll deductions and contributions.
- Generate and provide comprehensive and accurate data to support the annual Form 5500 Series Report
4. Manage Leaves of Absence for Disability, Workers Comp, New York Paid Family Leave, etc.
- Facilitate timely and proactive identification, designation, and responses to requests for any Leave of Absence
- Process and maintain all paperwork and recordkeeping
- Report and document reports and investigations of any employee complaints
Working Conditions
Physical Requirements
- Able to work in the office to accomplish all job responsibilities
- Able to sit at and work on a computer for extended periods
- Able to lift 10 pounds and reach/bend to retrieve documents in cabinets and on shelves
Work Environment
- Typical office environment
- Willing and able to work additional hours as needed to ensure responsibilities are met
Minimum Qualifications
- Bachelor’s Degree
- 3+ years of Human Resources experience
- Proficient in Microsoft Office
- Knowledge of ADP and Microsoft Office preferred
- Working knowledge of federal, NY State, and NY City employment laws and regulations
- Ability to organize, prioritize, and plan work activities
- High attention to detail
- Ability to meet deadlines and adapt to all work situations to meet desired results
- Strong integrity and ethics
- Ability to use discretion with sensitive and confidential information
- Proven verbal and written communication skills
