Hr Manager

Job purpose

Human Resource Manager is directly responsible for the overall coordination of the human resources department over all 5 campuses with over 230 employees. This person is the sole HR liaison for the school and is responsible for all HR related actions.

Summary:

The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

Management Responsibilities:

• Partners with the leadership team to understand and execute the organization’s human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
• Provides support and guidance to management and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with campus leaders to understand skills and competencies required for openings.
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
• Oversees employee disciplinary meetings, terminations, and investigations.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Develops HR related goals, objectives and systems.
• Recommends and implements personnel policies and procedures; maintains handbook on policies and procedures.
• Performs benefits administration to include answering employee's benefit questions and annual re-evaluation of all plans.      
• Manage all outside vendors with regards to benefits, NVPERS and any other agencies utilized by Coral Academy
• Employee relations counseling.
• Establishes and maintains department records and reports.
• Responsible for time and attendance tracking/report.
• Responsible for monthly payroll processing.
• Nurture a positive working environment.
• Review and respond to unemployment claims with appropriate documentation.
• Nurture a positive working environment.
• Performs other incidental and related duties as required and assigned.

Departmental Responsibilities:

• Perform quality work within deadlines with or without direct supervision
• Interact professionally with other employees, customers and suppliers
• Work effectively as a team contributor on all assignments
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations
• Writes and speaks clearly and concisely with great attention to detail
• Maintains confidentiality
• Analyze and interpret information through strong troubleshooting and problem solving skills
• Able to communicate complex technical concepts to non-technical personnel
• Willingness to develop competency in new technologies as required
• The ability to design and deploy networks is preferred

Core Competencies / Essential Functions

• Administer various employee benefits programs, such as group health, dental and vision, accident and disability, life insurance, NVPERS and wellness benefits.
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
• Out processes all departing employees to include coordinating with appropriate offices the removal from email, phone, voicemail, access, and benefit processing in accordance with State and Federal requirements (COBRA).
• Assist employees with health, dental, life and other related benefit claims.
• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives or insurance broker.
• Administer COBRA and disability plans with third-party administrator.
• Review and respond to unemployment claims with appropriate documentation.
• Coordinate workers' compensation certificates of coverage for clients and assuring policy is up to date with third-party administrator.
• Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.

 Communication: Listens and shares by providing regular, consistent, and meaningful information. Listens carefully to others and ensures message is understood. Ensures important matters are shared with all appropriate parties. Communicates in a clear and concise manner.

 Social and Emotional Learning: The ability to recognize and regulate your emotions and behaviors in the workplace, while maintaining the ability to recognize the ability to recognize others emotions and perspectives and take them into account. Having the ability to understand and effectively manage emotions to achieve a particular positive outcome.

Problem Solving: Decision making and reasoning: considers multiple sides of an issue. Weighs consequences before making final decision, makes informed decisions based on available factual information. Recognizes issues, and determines actions needed to advance the decision making process. Follows-up as necessary. Adaptability: not discourage by ambiguous situations. Is open to new ideas and processes, and adjusts approach to achieve results.

Business Acumen / Functional Knowledge and Skill: Demonstrates skills and knowledge relevant to one’s own function or work group. Applies current best practices and discipline over specialty areas. Stays aware of major developments in discipline or specialty area recognized by customers and team members for functional knowledge and skills.

 Dependability / Reliability: Regular and reliable attendance is an essential function of this position. Demonstrates a high level of dependability on all aspects of the job by showing commitment and accountability to one’s work. Arrives to work on-time every day and is dedicated to following through on all projects, goals, and aspects of one’s work within the timeframes necessary.

Managing Change: The ability to demonstrate support for innovative and organizational changes needed to improve the organization’s effectiveness while helping others to successfully manage organizational change.

Managing Performance / Development: The ability to take responsibility for one’s own or one’s employee’s performance by setting clear goals and expectations, tracking progress against the goals, and ensuring feedback and addressing performance problems and issues immediately while responsibly delegating work and coaching as needed.

 Conflict Management: Brings substantial conflicts and disagreements to the attention of staff involved and attempts to manage them collaboratively while building consensus and keeping the best interest of the Firm in mind, not only one’s interests. Responds to opposing views in a non-defensive manner.

Required Skills and Qualifications

• A bachelor’s degree in Human Resources or related field and 2 + years equivalent experience. K-12 Public School experience preferred, but not required.
• PHR or SHRM-CP or SHRM-SCP preferred

• Excellent written and verbal communication skills
• Experience working with legal, audit and compliance staff.
• Good written and communication skills.
• Good critical evaluation skills.
• Good ethical practice skills.
• Proficient with Microsoft Office (Word, Excel and PowerPoint)

 Working conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a full-time position.  

 Physical requirements

The ability to work in an office environment, seated for long periods of time, in front of a computer, while typing documents, responding to emails, managing calendars and answering phones.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at time with or without notice.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND PERFORM ANY OTHER RELATED DUTIES, AS MAY BE REQUIRED BY THEIR SUPERVISOR. 

The Coral Academy of Science is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors.  The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture.

Additional Job Information
New employees will be fingerprinted upon hire and every 5 years thereafter. 
Holiday: Eligible employees receive ten (10) paid holidays each year. Personal: Eligible employees receive (3) days of paid personal leave each year. Sick Leave: Eligible employees receive five (5) days of paid sick leave each year. Medical, Dental, Vision Insurance: Eligible employees may select an insurance plan wherein CAS contributes 100% of insurance premiums. Eligible employee paid dependent medical insurance is available for an employee's dependents. Insurance Premiums - Summer Months: CAS contributes 100% of the district paid portion of eligible employee's insurance premiums for employees who are not scheduled to work in the summer.
No State Income Tax. No Social Security deductions for most positions working 20 hours per week or more. Retirement benefit offered is the State of Nevada retirement system, Public Employees Retirement System (PERS), which is one of the best in the country. 
Please be advised that benefits begin the 1st of the month following 30 days of employment for full time staff.
Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact the Human Resources at (775) 323-2332 x. 155 or email HR@coralacademy.org.