Hr Generalist

Job Type
Full-time
Description
Hand in Hand, a dynamic non-profit organization committed to fostering inclusivity and empowering children and adults of all abilities. We are actively seeking a dedicated HR Generalist to join our team. This individual will have experience in Human Resources and understanding of Diversity, Equity, and Inclusion (DEI) strategies. The ideal candidate will possess professional competencies in Human Resources, including expertise in maintaining records, developing recruitment and retention strategies, addressing employee inquiries, and conducting HR investigations.
A successful candidate will excel in developing and maintaining systems, documents, and standards for the Human Resource function of the organization. As the agency's first HR professional, this individual will have tremendous opportunity to influence the success of the organization by supporting our most valuable asset by recruiting and retaining team members and building a culture and reputation for being a great place to work.
At Hand in Hand, we value diversity and are dedicated to creating an inclusive work and program environment. If you are passionate about supporting our mission, and possess the skills to excel in Human Resources, we encourage you to apply. Join us in making a positive impact on our community, where every voice is heard and valued.
Hand in Hand is an equal opportunity employer.
Requirements
Salary: $23.00 - 27.00/Hour
Summary
Under the direction of the CEO, the Human Resources Coordinator provides support in developing and executing key areas of the human resources function, and the best possible administrative support to the leadership team, in accordance with company and legal policies and procedures.
Essential Duties and Responsibilities
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
**This position is new to our agency and a successful candidate will work closely with the CEO and external supports to develop several systems and documents. After development, they will ensure their implementation and manage continued best practice.
1. Staffing:

• a. Maintain updated and legally compliant job descriptions; review annual and create new job descriptions with the CEO as needed.**
• b. Execute recruitment strategy, including but not limited to: identifying appropriate resources for online and in-person recruiting, manage advertising process, screen applicants, develop interview process and tools, coordinate necessary background data collection and processing, lead selection process, create correspondence. **
• c. Oversee a comprehensive and effective onboarding process to promote retention, monitor 90-day orientation period for new employees.**
• d. Ensure effective onboarding for new employees, including by not limited to: initiating and managing onboarding process in HRIS, scheduling and facilitating new employee orientation and tools, communicating with new hires and staff, preparing related internal communication, ensuring accurate and timely completion of all required new employee paperwork and updates to HRIS.
• e. Manages unemployment process. Ensures accurate and thorough documentation, responds to all unemployment claims timely, coordinates participation and assists supervisors and managers with the process.
• f. Manages all employment verification requests according to organizational policy.
• g. Manage comprehensive tracking system for training requirements to ensure compliance.**
• h. Create and deliver training content for staff members.
• i. Conducts all exit interviews.

2.Employee Benefits:

• a. Participate in annual employee benefit assessment and selection process.
• b. Schedule and conduct benefit meetings. Ensure new employees complete all benefit paperwork accurately and follow-up on late paperwork. Process all completed paperwork according to procedures.
• c. Complete and distribute the insurance premium summary. Notify payroll of correct payroll insurance deductions. Complete disability insurance paperwork.

3. Employee Retention:

• a. Manages bi-annual employee survey, gathering and presenting data to leadership for effective action planning.
• b. Develops and leads employee engagement and culture building activities.
• c. Audit job descriptions for accuracy and to ensure DE&I, identifying staff competencies required for each position**
• d. Manage annual performance review standards, prioritizing timely and effective coaching and personal development goals.**
• e. Supports CEO in updated and managing handbook policies and procedures.

4.Workers' Comp:

• a. Maintain all Workers' Compensation files accurately and confidentially.
• b. Complete first report of injury forms and process.
• c. Complete annual audit

5. Subject Matter Expert:

• a. Ensure compliance with local and federal labor standards and maintain current knowledge of applicable state and federal wage and hour laws.
• b. Lead all Human Resource related activities, including but not limited to: investigations, disciplinary meetings, coaching, managing conflict, assisting employees with resources.
• c. Assists CEO in decision making by providing data, researching, identifying trends and potential issues.
• d. Tracks and monitors turnover and retention data for effective strategy development**
• e. Develops and monitors HR data for informed decision making

6.Diversity, Equity, and Inclusion:

• a. Scrutinize HR policies to assess alignment with DEI principles, identify areas for improvement to promote equal opportunity, non-discrimination, and inclusivity.
• b. Conduct comprehensive document review, ensure language and content reflect a commitment to DEI, promoting a workplace culture that embraces differences and values each individual.
• c. Implement regular HR system audits to identify and correct any existing barriers or biases
• d. Provide guidance on how to incorporate DEI principles into everyday work practices, fostering a more inclusive and understanding environment.
• e. Stay informed about industry best practices and benchmarks related to DEI initiatives.
• f. Introduce innovative strategies and practices that contribute to creating a workplace that values diversity and promotes equal opportunities.
• g. Foster a collaborative and open dialogue to address concerns and implement meaningful changes.

7.Payroll:

• a. Collect and verify timekeeping information; Calculate, process, and record bi-weekly payroll.
• b. Handle employee inquiries regarding payroll issues, deductions, or taxes.
• c. Administer employee benefits, such as health insurance, retirement contributions, and other voluntary deductions.
• d. Ensure accurate accrual and tracking of employee benefits such as paid time off, holidays and pay differentials.

8.Documentation:

• a. Responsible for maintaining and overseeing the completion of all required paperwork, records, documentation for employment records and other legal requirements.
• b. Maintain confidentiality of human resource files and records.

9.Other:

• a. Performs other duties and responsibilities and special projects as requested or required.

COMPETENCIES: A successful candidate will demonstrate the following competencies
Assertiveness: Communicates position directly and honestly while demonstrating respect for others.
Approachability: Puts others at ease by listening, allowing adequate time for interactions, and giving undivided attention. Show receptivity to message being delivered
Collaboration: Seeks and enlists active participation of others to reach goals.
Conflict Resolution: Recognizes differences of opinion, brings them out into the open for discussion, and looks for win-win solutions. Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation. Deals respectfully and effectively with others in an antagonistic situation.
Decision Making Skills: Gathers and analyzes information, considers consequences, and arrives at a timely decision that meets organizational goals.
Ethics & Integrity: Possesses a strong set of core values and beliefs consistent with social, ethical, and organizational principles. Confronts unethical situations.
Innovation: Generates new ideas and approaches to enhance the organization's systems, products, or effectiveness.
Personal Accountability: Accepts responsibility for own actions including failure. Embraces experience as learning opportunities and not chances to blame.
Team Building: Builds on strengths and looks for ways to build positive relationships on the work team. Demonstrates trust and respect for others.
Technical Skills: Demonstrates the knowledge and abilities necessary to perform required job elements to established standards. Remains current regarding developments and trends in area's) of expertise.
Technology:

• Human Resource Information System (HRIS): Proficiency in using HRIS software (Paylocity) is essential. HRIS systems help manage employee data, track performance, and streamline HR processes.
• Data Analytics: Analyzes HR data to make informed decisions, comfortable using analytics tools to interpret trends, track key performance indicators, and derive insights that can inform HR strategies.
• Recruitment Software: Familiarity with applicant tracking systems (ATS) and other recruitment software is essential for managing the hiring process efficiently. This includes posting jobs, managing candidate pipelines, and ensuring compliance with hiring regulations.
• Learning Management System (LMS): Proficiency in using an LMS is important for managing training and development programs. This includes tracking employee training progress, ensuring compliance with mandatory training, and assessing the effectiveness of learning initiatives.
• Employee Self-Service Portals: Understanding and managing employee self-service portals can enhance employee engagement and streamline HR processes. This includes tools for benefits enrollment, time-off requests, and accessing HR-related information.
• Collaboration Tools: Proficiency in using collaboration tools such as Microsoft Teams, or other project management tools can facilitate effective communication and teamwork.
• Microsoft Office Suite: Proficiency in basic office software, such as Microsoft Word, Excel, and PowerPoint, is a fundamental skill.
• Cybersecurity Awareness: Understanding basic cybersecurity principles and practices is important to safeguard employee information and maintain compliance with data protection regulations.

Time Management: Allocates time efficiently to the most important issues and knows what not to spend time on; completes work in a timely fashion.
Trust and Respect: Offers respect to all in the work environment, adheres to high personal standards of acceptance, reliability, openness, and consistency of action with words.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Requires four years of high school diploma and two to three years of Human Resources professional experience; or a combination of education and experience.
Language Skills: Ability to read and interpret documents such as safety rules, employee policies and procedures, handbooks, and benefit information. Ability to prepare routine reports and correspondence. Ability to communicate effectively with employees at all levels of the organization.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. Potential remote work available occasionally.
Salary Description
Salary: $23.00 - 27.00/Hour