Hr Assistant

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com
Location: Iselin, NJ
Division: Air & Sea US
Job Posting Title: HR Assistant
Time Type: Full Time
Summary
As part of the HR Shared Services Team, the HR Assistant will carry out a variety of administrative level functions within the HRSS department supporting unemployment, system updates, reporting, verification of employment and other administrative tasks.
Duties and Responsibilities

• Perform daily, monthly, and quarterly reporting of HR-related information for various departments
• Upload, retrieve and maintain electronic personnel files
• Perform data entry in HRIS system from new hire paperwork entries when onboarding is complete
• Identify new hires who will need a state wage notice, then prepare, send, track return of the document with signature, and upload to electronic personnel file
• Assist with following up with employees on aging onboarding assignments
• Send monthly birthday emails
• Coordinate the random drug screening program, to include data entry, communicate with managers and track completion
• Prepare and send weekly reports to the HR team and I-9s reps when I-9 is incomplete and close to due date, ensuring compliance and escalating when needed
• Manage unemployment cases and wage audits in ADP, gathering information needed from HR Business Partners to ensure timely and accurate responses
• Coordinate and participate in unemployment hearings with HR Business Partners
• Research employment records from various sources and process verification of employment requests
• Receive tickets in the helpdesk and provide detailed, timely responses and information
• Train on and be the backup for the security badge system for the Iselin, NJ office
• Perform various data entry transactions in HRIS system when requested from HR Business Partners
• Support other HR areas and special projects as needed

Required Educational Background and Work Experience

• Associate's degree in human resources, or two years' experience working in the Human Resource field required.
• Prefer HR Shared Services team experience.

Required Skills and Competencies

• Intermediate mathematical skills
• Strong proficiency in basic MS Office applications, with intermediate Excel skills required
• Must 100% support and provide the best customer service experience (internally and externally)
• Must have excellent organizational and time management skills
• Possess an enthusiastic and positive attitude towards learning and growing a career in the HR field
• Able to multi-task across multiple projects with varying deadlines
• Attention to detail and ability to establish priorities and meet deadlines
• Good to excellent spelling, grammar and written communication skills
• Ability to maintain a high level of confidentiality
• Ability to quickly learn the business, company culture and strategy
• Must be able to work with ambiguity, cope with change, and be adaptable to shifting priorities

Preferred Skills and Competencies

• Advanced Excel skills
• Experience using HRIS systems (SAP Success Factors or ADP WorkforceNow a plus)

Language Skills Required

• English (reading, writing, and verbal)

Physical Demands
Work is generally sedentary, with no specific need for physical coordination or effort. May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities. Hours can be extensive as well as occasionally staggered given any special projects that are time sensitive. While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision. Minimal travel maybe required for this role domestically.
Work Environment
While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate. The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel
Not anticipated but may be required during acquisitions or special events.
For this position, the expected base pay is: $22.50 - $30.50 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.
DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.
We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.
Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.
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HR Assistant
Iselin