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Form of workJob Description
**Job Title: HR and Payroll Assistant**
**Company: AristaCare**
**Location: In-person at Corporate Office in Cranford, NJ**
** Level: Entry to Mid-Level – willing to train the right candidate with basic HR/payroll experience.**
**Job Summary:**
AristaCare, a premier healthcare organization committed to delivering outstanding care and services, is seeking a detail-oriented and driven HR and Payroll Assistant to enhance our dynamic team. The successful candidate will play a pivotal role in supporting HR and Payroll functions, ensuring precision, compliance, and efficiency in benefit administration, payroll processing, and related responsibilities.
**Key Responsibilities:**
**Human Resource:**
1. **ACA (Affordable Care Act) Compliance:**
- Review the benefit dashboard for each facility, ensuring adherence to ACA regulations.
- Collaborate with HR to update and maintain accurate ACA-related information.
2. **401k Management:**
- Submit biweekly payroll files for each facility, ensuring accurate 401k contributions.
3. **Health Insurance Administration:**
- Review weekly emails from APA and update Viventium, our HR and Payroll system.
- Prepare insurance allocations for payables, maintaining accuracy in health insurance records.
4. **Streamlining and Reporting:**
- Run monthly reports for HR and Payroll purposes, contributing to organizational efficiency.
- Update and maintain lists and databases to streamline processes.
5. **Open Enrollment Coordination:**
- Collect and manage employee enrollments during open enrollment periods.
- Ensure timely and accurate submission of enrollment information to the insurance company.
6. **WOTC (Work Opportunity Tax Credit) Compliance:**
- Conduct audits to verify that all new hires are screened for WOTC eligibility.
- Provide necessary wage information to fulfill WOTC compliance requirements.
7. **Aetna Voluntary Benefits Management:**
- Update Aetna voluntary benefits file and submit monthly reports and updates.
8. **Life Insurance Administration:**
- Process all new enrollments and terminations related to life insurance for our facilities.
9. **Wellness Initiatives (Well IQ):**
- Facilitate wellness initiatives by sending out weekly emails to HR Managers.
**Staffing and Payroll:**
1. **Oversee Real-time Scheduling System:**
- Monitor and ensure the real-time utilization of the scheduling system.
- Address any discrepancies and implement corrective measures promptly.
2. **Staffing Patterns and Budget Compliance:**
- Verify adherence to established staffing patterns and budgets.
- Collaborate with relevant departments to adjust staffing levels as necessary.
3. **Time and Attendance Reporting:**
- Run regular reports for time and attendance, providing accurate data for review.
- Collaborate with HR and management to address any discrepancies or issues.
4. **Timecard Verification and Correction:**
- Verify timecards for accuracy, addressing punch discrepancies and manual inputs.
- Implement corrective actions and provide guidance to employees as needed.
5. **Union Reports and Contributions:**
- Prepare and submit accurate union reports in compliance with established timelines.
- Collaborate with union representatives to ensure seamless communication and contribution processes.
6. **Payroll Deductions Accuracy:**
- Verify the accuracy of all payroll deductions, including taxes, benefits, and other applicable deductions.
- Address discrepancies and rectify payroll deduction errors promptly.
7. **Assist in Payroll Processing:**
- Collaborate with the payroll team to ensure accurate and timely processing.
- Address any payroll-related queries or issues promptly and efficiently.
8. **Payroll Reports for Management Review and Analysis:**
- Assist in generating various payroll reports for management review.
- Provide analytical insights based on payroll data to support informed decision-making.
**Qualifications:**
- Previous experience in HR and Payroll administration preferred.
- Familiarity with benefit administration, ACA, and Payroll processing.
- Strong organizational skills with keen attention to detail.
- Excellent communication and collaboration skills.
- Proficiency in relevant software and systems (e.g., Viventium, Empeon, Onshift tools).
**Education and Experience:**
- High school diploma or equivalent; additional HR or payroll certifications are a plus.
- Prior experience in a similar role is beneficial.
Join AristaCare and be a key contributor to our commitment to providing exceptional care. If you possess the required skills and experience, we invite you to apply and become a valuable member of our team dedicated to making a positive impact in healthcare.
