Honolulu Administrative Assistant

Together we fight for everyone's opportunity for a better financial future.
We will do this together - with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone's access to opportunities. The status quo is not good enough ... we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.
Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with - and those we acquire throughout our lives - are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.
Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage - Apply Now
Get to Know the Opportunity:
The Administrative Assistant will provide administrative support. This candidate must have excellent organizational skills, strong written and verbal communication skills, and the ability to multi-task in a fast-paced work environment.
Please Note: This position has been designated as an essential worker and requires work to be performed full-time in your assigned office. 711 Kapiolani Blvd Suite 1400; Honolulu, HI
The Contributions You'll Make:

• Provide administrative support: screen incoming mail, phone calls and correspondence directly resolving issues and knowing when to seek guidance.
• Proactively manage daily calendars and meetings
• Set up and manage conference calls and meetings, including the preparation and organization of meeting spaces and materials in advance.
• Take minutes for team meetings and/or conference calls.
• Prepare PowerPoint presentations/provide ad-hoc research.
• Responsible for ordering departmental supplies and maintenance of fax/copiers.
• Ability to anticipate business needs, both on a routine and a per case basis
• Handle requests quickly and efficiently and discreetly manage confidential information.
• Must be able to manage multiple tasks, plan and coordinate and proactively handle situations.
• Work with a high degree of autonomy and responsibility
• Track department employees' PTO use during calendar year
• Provide back-up administrative support for the department staff.
• Responsible for understanding and complying with firm policies and procedures while performing the role outlined above.

Minimum Knowledge & Experience:

• High School Diploma or GED
• 2 to 4 years administrative support experience
• Excellent verbal and written communication skills
• Proficient in MS Word, Excel, PowerPoint and MS Outlook
• Excellent organizational skills with attention to detail
• Effective interpersonal and teamwork skills
• Proactive approach to completing tasks and projects.
• Strong time management, problem solving skills and follow up skills.
• Ability to work well with all levels of management, staff, outside clients, and vendors.

#LI-IB1
Compensation Pay Disclosure:
Voya is committed to pay that's fair and equitable, which means comparable pay for comparable roles and responsibilities.
The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.
Actual compensation offered may vary from the posted salary range based upon the candidate's geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
$36,240 - $45,300 USD
Be Well. Stay Well.
Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That's why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.
What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan - with generous company matching contributions (up to 6%)
• Voya Retirement Plan - employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off - including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time - 40 hours per calendar year

Learn more about Voya benefits (download PDF)
Critical Skills
At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more aboutCritical Skills
Equal Employment Opportunity
Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.
Reasonable Accommodations
Voya is committed to the inclusion of all qualified individuals. As part of this commitment, Voya will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please reference resources for applicants with disabilities.
Misuse of Voya's name in fraud schemes